Office & Finance Administrator

Wellbeing and Occupational Health Advisor Hourly Rate: £15.88 - £17.82 Location: Swinton (parking available, bus access) Job Type: Full-time, Temporary Contract Hybrid Working: 2–3 days in office after onboarding We are seeking a Wellbeing and Occupational Health Advisor to join our busy People Services team on a temporary basis. This role is crucial for coordinating between managers and external occupational health providers, focusing primarily on administration, data accuracy, and process coordination. Day-to-day of the role: Manage incoming occupational health referrals, ensuring they are processed accurately and swiftly. Coordinate with external providers and distribute reports back to managers. Maintain accurate data across multiple systems such as iTrent, trackers, and records. Handle queries from managers and refine referral information as needed. Support health surveillance processes, including scheduling medicals and tracking their completion. Required Skills & Qualifications: Strong administrative experience in fast-paced environments. High attention to detail with a focus on data accuracy. Proficient in using multiple systems and cross-checking information. Ability to manage competing priorities and adapt to changing workloads. Excellent communication skills, with the ability to challenge and question managers where necessary. Capable of building relationships with managers and external providers. Resilient and mature, comfortable handling sensitive wellbeing and mental health cases. Desirable Experience: Administrative experience in healthcare, HR, or occupational health environments. Familiarity with handling confidential or sensitive data. Experience working in complex or structured organisations, such as the public sector or emergency services. Benefits: Access to a dedicated consultant for ongoing support. Secure, user-friendly online system for timesheet management. Self-service portal for holiday requests, payslips, and employment documents. Access to free training, discount clubs, healthcare options, and reward schemes. Inclusion in pension schemes, paid holiday arrangements, and maternity benefits. Opportunities to work with a range of leading UK employers across the public and private sectors. To apply for this Wellbeing and Occupational Health Advisor position, please submit your CV detailing your relevant experience and why you are interested in this role.

Wellbeing and Occupational Health Advisor Hourly Rate: £15.88 - £17.82 Location: Swinton (parking available, bus access) Job Type: Full-time, Temporary Contract Hybrid Working: 2–3 days in office after onboarding We are seeking a Wellbeing and Occupational Health Advisor to join our busy People Services team on a temporary basis. This role is crucial for coordinating between managers and external occupational health providers, focusing primarily on administration, data accuracy, and process coordination. Day-to-day of the role: Manage incoming occupational health referrals, ensuring they are processed accurately and swiftly. Coordinate with external providers and distribute reports back to managers. Maintain accurate data across multiple systems such as iTrent, trackers, and records. Handle queries from managers and refine referral information as needed. Support health surveillance processes, including scheduling medicals and tracking their completion. Required Skills & Qualifications: Strong administrative experience in fast-paced environments. High attention to detail with a focus on data accuracy. Proficient in using multiple systems and cross-checking information. Ability to manage competing priorities and adapt to changing workloads. Excellent communication skills, with the ability to challenge and question managers where necessary. Capable of building relationships with managers and external providers. Resilient and mature, comfortable handling sensitive wellbeing and mental health cases. Desirable Experience: Administrative experience in healthcare, HR, or occupational health environments. Familiarity with handling confidential or sensitive data. Experience working in complex or structured organisations, such as the public sector or emergency services. Benefits: Access to a dedicated consultant for ongoing support. Secure, user-friendly online system for timesheet management. Self-service portal for holiday requests, payslips, and employment documents. Access to free training, discount clubs, healthcare options, and reward schemes. Inclusion in pension schemes, paid holiday arrangements, and maternity benefits. Opportunities to work with a range of leading UK employers across the public and private sectors. To apply for this Wellbeing and Occupational Health Advisor position, please submit your CV detailing your relevant experience and why you are interested in this role.

Temporary Executive Support Assistant Hourly Rate: £15.31 Location: Huddersfield, HD1 Job Type: Hybrid, Full-time Temporary Contract We are excited to offer a unique opportunity for a Temporary Executive Support Assistant to join our dynamic Executive Support team. This role is essential in supporting senior leaders and contributing to impactful work within our organisation. If you thrive in a fast-paced environment and possess strong organisational skills, this position could be perfect for you. Day-to-day of the role: Manage diaries and emails for senior leaders, ensuring efficient scheduling and communication. Handle urgent requests and ongoing responsibilities with a proactive and solution-focused approach. Work closely with colleagues across the Executive Support team and wider services to ensure seamless collaboration. Attend meetings to capture detailed notes and actions, utilising innovative tools like Copilot to enhance productivity. Maintain discretion and professionalism at all times due to the confidential and politically sensitive nature of the work. Required Skills & Qualifications: Highly organised with the ability to manage competing priorities in a fast-paced environment. Strong diary and email management skills. Excellent teamwork and collaboration abilities. Flexible attitude and strong problem-solving skills. Keen attention to detail. Experience in handling confidential and sensitive information. Benefits: Access to a dedicated consultant for ongoing support. Secure and user-friendly online timesheet system. Self-service portal for managing holiday requests, payslips, and other employment documents. Access to free training, discount clubs, healthcare options, and Reed rewards. Inclusion in pension schemes, paid holiday schemes, and maternity benefits. Opportunities to work with leading UK employers including local authorities, the NHS, and local SMEs. To apply for this Temporary Executive Support Assistant position, please submit your CV detailing your relevant experience and why you are interested in this role.

Temporary Executive Support Assistant Hourly Rate: £15.31 Location: Huddersfield, HD1 Job Type: Hybrid, Full-time Temporary Contract We are excited to offer a unique opportunity for a Temporary Executive Support Assistant to join our dynamic Executive Support team. This role is essential in supporting senior leaders and contributing to impactful work within our organisation. If you thrive in a fast-paced environment and possess strong organisational skills, this position could be perfect for you. Day-to-day of the role: Manage diaries and emails for senior leaders, ensuring efficient scheduling and communication. Handle urgent requests and ongoing responsibilities with a proactive and solution-focused approach. Work closely with colleagues across the Executive Support team and wider services to ensure seamless collaboration. Attend meetings to capture detailed notes and actions, utilising innovative tools like Copilot to enhance productivity. Maintain discretion and professionalism at all times due to the confidential and politically sensitive nature of the work. Required Skills & Qualifications: Highly organised with the ability to manage competing priorities in a fast-paced environment. Strong diary and email management skills. Excellent teamwork and collaboration abilities. Flexible attitude and strong problem-solving skills. Keen attention to detail. Experience in handling confidential and sensitive information. Benefits: Access to a dedicated consultant for ongoing support. Secure and user-friendly online timesheet system. Self-service portal for managing holiday requests, payslips, and other employment documents. Access to free training, discount clubs, healthcare options, and Reed rewards. Inclusion in pension schemes, paid holiday schemes, and maternity benefits. Opportunities to work with leading UK employers including local authorities, the NHS, and local SMEs. To apply for this Temporary Executive Support Assistant position, please submit your CV detailing your relevant experience and why you are interested in this role.

Job Title: Temporary Administrator Location: Brighton, East Sussex (Office-based / Hybrid options available) Contract: Temporary (e.g. 4–12 weeks, with potential extension) Salary: Competitive hourly rate (dependent on experience) Reporting to: Office Manager / Team Leader Role Overview We are seeking a reliable and highly organised Temporary Administrator to provide essential support to our team during a busy period. Based in Brighton, this role will focus on maintaining efficient administrative processes, supporting daily operations, and ensuring tasks are completed accurately and on time. The ideal candidate will be immediately available, adaptable, and confident working in a fast-paced environment. Key Responsibilities Administrative Support Provide general administrative support to the team Manage data entry, document processing, and filing systems Prepare and format documents, reports, and correspondence Data & Systems Management Input, update, and maintain accurate records in internal systems Ensure data integrity and confidentiality at all times Assist with database management or CRM updates Customer & Team Support Handle incoming enquiries via phone and email Redirect queries to relevant departments when necessary Provide support to internal teams with ad hoc requests Organisation & Coordination Assist with scheduling meetings and managing calendars Coordinate bookings, meeting rooms, and resources Support with basic event or project administration Office Support Manage incoming and outgoing post Support with ordering office supplies Assist with general office duties as required Skills & Experience Essential Previous experience in an administrative or office support role Strong organisational and time management skills Good attention to detail and accuracy Excellent communication skills (written and verbal) Proficiency in Microsoft Office (Word, Excel, Outlook) Desirable Experience using CRM systems or internal databases Experience in a fast-paced or high-volume environment Immediately available or on short notice Personal Attributes Reliable and punctual Flexible and adaptable to changing priorities Proactive with a can-do attitude Able to work independently as well as part of a team Professional and approachable What We Offer Competitive hourly pay Opportunity to gain experience in a Brighton-based organisation Potential for contract extension or permanent opportunities Supportive and collaborative working environment How to Apply Please submit your CV outlining your availability and relevant administrative experience.

Job Title: Receptionist Location: Brighton, East Sussex (Office-based) Salary: Competitive (dependent on experience) Reporting to: Office Manager / Operations Manager Role Overview We are seeking a friendly, professional, and organised Receptionist to be the first point of contact for our business in Brighton. This role is essential in creating a positive and welcoming experience for visitors, clients, and staff, while ensuring the smooth day-to-day running of front-of-house operations. The ideal candidate will have excellent communication skills, a confident telephone manner, and a proactive approach to administrative tasks. Key Responsibilities Front-of-House Duties Greet visitors and clients in a professional and welcoming manner Manage the reception area, ensuring it is tidy and presentable at all times Handle incoming calls, transferring them to the appropriate departments Administration & Support Manage incoming and outgoing post and deliveries Maintain visitor logs and security procedures Provide general administrative support to the wider team Scheduling & Coordination Book meeting rooms and manage office calendars Coordinate refreshments and setup for meetings where required Assist with internal events or office activities Communication Act as a key point of contact for enquiries via phone, email, and in person Ensure messages are accurately recorded and passed on promptly Liaise with internal teams and external visitors Office Support Monitor office supplies and place orders when needed Support the Office Manager with general day-to-day operations Assist with onboarding of new starters (e.g. access passes, desk setup) Skills & Experience Essential Previous experience in a receptionist, front-of-house, or customer-facing role Excellent verbal and written communication skills Strong organisational and multitasking abilities Professional and friendly manner Good IT skills, including Microsoft Office Desirable Experience in a corporate or office environment Familiarity with switchboard or phone systems Experience supporting administrative or office management tasks Personal Attributes Welcoming, approachable, and customer-focused Highly organised with attention to detail Reliable and punctual Able to remain calm and professional in a busy environment Positive attitude and team-oriented What We Offer Competitive salary and benefits package Opportunities for career progression within administration or office management Supportive and collaborative working environment in Brighton Training and development opportunities How to Apply Please submit your CV and a brief cover letter outlining your experience and suitability for the role.

Job Title: Events Coordinator Location: Brighton, East Sussex (Office-based / Hybrid options available) Salary: Competitive (dependent on experience) Reporting to: Events Manager / Marketing Manager Role Overview We are seeking a highly organised, creative, and detail-oriented Events Coordinator to join our team in Brighton. This role will be responsible for planning, coordinating, and delivering a variety of events, ensuring each one runs smoothly and successfully from concept through to completion. The ideal candidate will thrive in a fast-paced environment, have excellent communication skills, and be passionate about creating high-quality event experiences. Key Responsibilities Event Planning & Coordination Plan, organise, and execute a range of events (e.g. corporate events, conferences, networking events, launches) Develop event timelines, schedules, and budgets Coordinate all logistics, including venues, suppliers, and equipment Supplier & Venue Management Liaise with venues, caterers, AV suppliers, and other vendors Negotiate contracts and manage supplier relationships Ensure all event requirements are clearly communicated and delivered On-the-Day Event Management Oversee event setup, delivery, and breakdown Act as the main point of contact during events Manage any issues or last-minute changes efficiently Marketing & Promotion Support Assist with promoting events through email campaigns, social media, and marketing materials Coordinate guest lists, invitations, and RSVP tracking Work closely with marketing teams on event branding and messaging Budget & Administration Track event budgets and ensure cost-effective delivery Process invoices and manage expenses Maintain accurate records and event documentation Post-Event Evaluation Gather feedback from attendees and stakeholders Evaluate event success against objectives Produce reports with insights and recommendations for future events Skills & Experience Essential Previous experience in an events, coordination, or administrative role Strong organisational and multitasking abilities Excellent communication and interpersonal skills Ability to work under pressure and meet tight deadlines Proficiency in Microsoft Office and event management tools Desirable Experience in corporate or large-scale event planning Knowledge of marketing or social media promotion Experience managing budgets and supplier contracts Personal Attributes Highly organised with strong attention to detail Creative and proactive in problem-solving Confident and professional when dealing with clients and suppliers Flexible and willing to work occasional evenings or weekends Team player with a positive, can-do attitude What We Offer Competitive salary and benefits package Opportunity to work on exciting events across Brighton and beyond Career development and progression opportunities Supportive and collaborative team environment How to Apply Please submit your CV and a brief cover letter outlining your experience in event coordination and why you would be a great fit for this role.

Job Title: Personal Assistant (PA) Location: Brighton, East Sussex (Office-based / Hybrid options available) Salary: Competitive (dependent on experience) Reporting to: Director / Senior Executive / Private Individual Role Overview We are looking for a highly organised and dependable Personal Assistant to provide dedicated support to a senior executive. This Brighton-based role involves a mix of business and personal administration, requiring discretion, flexibility, and excellent organisational skills. The ideal candidate will be proactive, adaptable, and able to manage a varied workload efficiently while maintaining a high level of confidentiality. Key Responsibilities Diary & Schedule Management Manage complex calendars, appointments, and scheduling conflicts Coordinate meetings, bookings, and personal engagements Ensure effective time management and prioritisation of commitments Administrative Support Handle correspondence, emails, and telephone calls Draft letters, documents, and communications on behalf of the executive Organise and maintain filing systems (digital and paper-based) Personal Support Assist with personal errands and day-to-day requests Arrange personal appointments (e.g. medical, travel, dining reservations) Support with household or lifestyle management where required Travel & Event Coordination Plan and book travel arrangements, including transport and accommodation Create detailed travel itineraries Assist in organising events, meetings, or private functions Financial & Household Administration Support with basic financial tasks such as expenses, invoices, and budgeting Liaise with service providers, contractors, and suppliers Monitor and manage bills, subscriptions, or household expenses if required Confidentiality & Liaison Handle sensitive information with discretion and professionalism Act as a gatekeeper and key point of contact for the executive Build relationships with internal staff, external partners, and personal contacts Skills & Experience Essential Previous experience as a Personal Assistant or in a similar administrative role Exceptional organisational and time management skills Strong written and verbal communication abilities High level of discretion and trustworthiness Proficiency in Microsoft Office and/or Google Workspace Ability to multitask and work independently Desirable Experience supporting high-net-worth individuals or senior executives Flexibility with working hours where required Driving licence (if travel or errands are required) Personal Attributes Highly dependable and proactive Detail-oriented with strong problem-solving skills Flexible and adaptable approach Calm under pressure and able to prioritise effectively Professional, personable, and trustworthy What We Offer Competitive salary and benefits package Flexible working arrangements (depending on role requirements) Opportunity to work in a dynamic and fast-paced environment in Brighton Long-term career development opportunities

Service Desk Administrator opportunity to work for a thriving company - Woolwich - £30k p/a To support the day-to-day running of the service desk by coordinating jobs, communicating with customers and engineers, and ensuring all administrative tasks are completed accurately and on time. Key Duties & Responsibilities Schedule and manage service jobs, reactive callouts, and quoted works Allocate work to engineers and ensure they have the correct job details and parts Order parts and track deliveries to avoid delays Ensure jobs are completed on time and updated correctly in the system Raise invoices within 48 hours of job completion Keep systems (e.g. ServiceM8, OrcaScan) up to date with accurate job and customer information Act as a point of contact for customer enquiries Respond to customer queries and complaints in a professional and timely manner Maintain clear and accurate records of all communication Support engineers to ensure they are fully booked and working efficiently Monitor job progress and flag any delays or issues to management Help ensure work meets company standards and client requirements Assist with general admin tasks including quotes, emails, and reporting Follow company processes for health & safety, quality, and compliance Support the wider team with any additional administrative duties as required General Expectations Work collaboratively with colleagues and contribute to a positive team environment Maintain good attention to detail and organisation skills Confident telephone manner is essential Be comfortable using IT systems such as email, Excel, and job management software Benefits: Friendly team who support eachother Opportunity for career progression with a growing company Free tea coffee and snacks Learning and development of a new sector

Service Desk Administrator opportunity to work for a thriving company - Woolwich - £30k p/a To support the day-to-day running of the service desk by coordinating jobs, communicating with customers and engineers, and ensuring all administrative tasks are completed accurately and on time. Key Duties & Responsibilities Schedule and manage service jobs, reactive callouts, and quoted works Allocate work to engineers and ensure they have the correct job details and parts Order parts and track deliveries to avoid delays Ensure jobs are completed on time and updated correctly in the system Raise invoices within 48 hours of job completion Keep systems (e.g. ServiceM8, OrcaScan) up to date with accurate job and customer information Act as a point of contact for customer enquiries Respond to customer queries and complaints in a professional and timely manner Maintain clear and accurate records of all communication Support engineers to ensure they are fully booked and working efficiently Monitor job progress and flag any delays or issues to management Help ensure work meets company standards and client requirements Assist with general admin tasks including quotes, emails, and reporting Follow company processes for health & safety, quality, and compliance Support the wider team with any additional administrative duties as required General Expectations Work collaboratively with colleagues and contribute to a positive team environment Maintain good attention to detail and organisation skills Confident telephone manner is essential Be comfortable using IT systems such as email, Excel, and job management software Benefits: Friendly team who support eachother Opportunity for career progression with a growing company Free tea coffee and snacks Learning and development of a new sector