Executive Assistant

Executive Assistant

Are you an exceptional organiser who thrives at the heart of a fast-paced business?

We are looking for a proactive, highly organised, and commercially aware Executive Assistant to provide dedicated support to our client's Senior Leadership Team and key executives.

This is far more than a traditional administrative role. You will become a trusted partner to senior leaders, helping to drive accountability, improve communication, coordinate priorities, and ensure the smooth day-to-day running of business activities. The successful candidate will be confident managing multiple responsibilities, handling sensitive information with discretion, and working closely with stakeholders at all levels.

If you enjoy being one step ahead, solving problems, and making a real impact on business performance, we'd love to hear from you.

Key Responsibilities

• Provide high-level support to senior executives and the Senior Leadership Team.
• Manage complex diaries, meetings, schedules, and communications.
• Track actions, deadlines, and key business priorities, ensuring accountability across the leadership team.
• Act as a central point of contact for employees, customers, and external stakeholders.
• Manage incoming telephone calls, enquiries, and correspondence professionally.
• Support leadership with customer and employee engagement activities.
• Prepare meeting agendas, take accurate minutes, and monitor progress against agreed actions.
• Complete a variety of administrative and organisational tasks that support wider business operations.
• Maintain company records, documentation, and administrative systems.
• Help ensure the office environment remains professional, organised, and welcoming.
• Coordinate office supplies, facilities, visitors, and general office administration.
• Handle confidential and sensitive information with the highest levels of integrity and discretion.
• Develop a strong understanding of business strategy, team dynamics, and organisational priorities, acting as a trusted sounding board and second pair of eyes for senior leaders.

About You

You will be a highly motivated professional who enjoys supporting senior stakeholders and contributing to business success. You will possess excellent organisational skills, strong attention to detail, and the confidence to challenge constructively where appropriate.

Skills & Experience

• Exceptional organisational skills with strong attention to detail.
• A proactive, positive, and solutions-focused mindset.
• Professional, confident, and comfortable working closely with senior leaders.
• Trustworthy and discreet, with experience handling confidential information.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Self-motivated, accountable, and capable of working independently.
• Strong relationship-building and stakeholder management skills.
• Commercial awareness and an understanding of broader business objectives.
• Confidence to challenge constructively and contribute ideas for improvement.
• Experience working with business operating systems such as Bloom Growth or similar platforms is advantageous.
• Experience using AI-powered productivity tools to improve efficiency, organisation, and workflow management.

 

Interested?

Please call Michelle Topley on 07786942706 or email your CV to michelle.topley@reed.com. Alternatively apply online.