Office Manager

Transport Administrator Location: Stokesley Salary: Competitive, dependent on experience About the Role An exciting opportunity has arisen for an ambitious, detail-oriented, and highly organised individual to join our busy and expanding office in Stokesley. This role is ideal for someone looking to develop a long-term career within transport and operations, offering hands-on experience in a fast-paced yet supportive environment. You will play a key role in ensuring the smooth day-to-day running of transport operations, with a strong focus on administration, accuracy, and coordination across multiple functions. Key Responsibilities Support the transport team in planning and coordinating daily fleet operations, ensuring all schedules run efficiently Accurately input, update, and maintain transport data, job records, and system information with a high level of attention to detail Process customer orders, ensuring all administrative tasks are completed promptly and documentation is accurate and up to date Maintain clear and consistent communication with internal teams, drivers, and external stakeholders to support seamless operations Liaise with drivers daily to manage requirements, track progress, and resolve any issues quickly and effectively Monitor and manage emails, paperwork, and transport documentation, ensuring compliance with company procedures Ensure all tasks are completed in line with company processes, maintaining a high standard of accuracy and organisation at all times About You Strong administrative skills with exceptional attention to detail and accuracy Confident using Microsoft Office (Excel, Outlook, Word) and able to manage data effectively Excellent organisational skills with the ability to prioritise tasks in a busy environment Strong communication skills, both written and verbal A proactive and positive attitude with a willingness to learn and develop Previous experience within transport, logistics, or a process-driven administrative role is advantageous Familiarity with transport management systems is beneficial but not essential Full UK driving licence required Benefits Company events Company pension Free onsite parking Referral programme Opportunities for training and career progression

Project Support Assistant / Job Type: Temporary (2 months, likely to be extended) Location: Norwich City Centre (Hybrid) Salary: flexible dependent on experience We are seeking a Project Support Assistant to join our team on a temporary basis. This role is crucial to support the Executive Director with a new Property Project. The successful candidate will work closely with senior stakeholders and management, coordinating the project and preparing revised property information for central systems. Day-to-day of the role: Full support to the Executive Director Review and compare existing property data with previous information. Update lists of property attributes ensuring high accuracy and attention to detail. Prepare lists of queries and data errors for review by colleagues. Work collaboratively with team members who will provide guidance and responses to queries. Check your own work and present completed property data records accurately. Utilise strong data entry skills to manage information efficiently. Work with spreadsheets and databases, following data rules and logic set by colleagues. Required Skills & Qualifications: Proven experience working closely with senior stakeholders and senior management. Strong background in data entry and data management. Proficient in using spreadsheets Excellent attention to detail and the ability to work accurately. Good communication skills and the ability to work as part of a team. Ability to follow complex instructions and deliver results in a timely manner. Please apply online or contact Maxine or Andrea at Reed Norwich for further information.

Front of House / Reception Officer Location: Berkshire (Local Authority) Contract: 4 Months Pay Rate: £13.45 – £14.19 per hour Hours: Full-time (Monday–Friday) About the Role We are currently recruiting for a Front of House / Reception Officer to join a busy local authority in Berkshire on a 4-month temporary contract. This is a key customer-facing role, acting as the first point of contact for visitors to the Town Hall, delivering a professional, welcoming, and efficient service. Key Responsibilities Reception & Customer Service Act as the first point of contact for all visitors Welcome and assist customers, elected members, contractors, and guests Respond to face-to-face enquiries and signpost to relevant services Handle queries professionally, including managing challenging situations Facilities & Building Support Monitor and coordinate meeting room and desk bookings Liaise with facilities teams to ensure rooms are prepared correctly Manage visitor access, issue badges, and maintain accurate logs Support ID pass processes (including photos and pass creation) Administration & Systems Manage shared inboxes and booking calendars Maintain clear and accurate records of requests and actions Order office and facilities supplies and track deliveries Support invoice processing by providing relevant information Events & Civic Support Assist with the coordination of civic events and formal meetings Welcome guests, dignitaries, and event attendees Ensure smooth running of events in collaboration with the facilities team About You Previous experience in reception, front of house, or customer service roles Confident communicator with a professional and approachable manner Strong organisational and administrative skills Ability to remain calm under pressure and manage multiple tasks Experience using booking systems, Outlook/shared inboxes, or similar A team player with a flexible and proactive approach Have the experience and expertise?? APPLY NOW!! alternatively contact Reed Reading Office

Front of House / Reception Officer Location: Berkshire (Local Authority) Contract: 4 Months Pay Rate: £13.45 – £14.19 per hour Hours: Full-time (Monday–Friday) About the Role We are currently recruiting for a Front of House / Reception Officer to join a busy local authority in Berkshire on a 4-month temporary contract. This is a key customer-facing role, acting as the first point of contact for visitors to the Town Hall, delivering a professional, welcoming, and efficient service. Key Responsibilities Reception & Customer Service Act as the first point of contact for all visitors Welcome and assist customers, elected members, contractors, and guests Respond to face-to-face enquiries and signpost to relevant services Handle queries professionally, including managing challenging situations Facilities & Building Support Monitor and coordinate meeting room and desk bookings Liaise with facilities teams to ensure rooms are prepared correctly Manage visitor access, issue badges, and maintain accurate logs Support ID pass processes (including photos and pass creation) Administration & Systems Manage shared inboxes and booking calendars Maintain clear and accurate records of requests and actions Order office and facilities supplies and track deliveries Support invoice processing by providing relevant information Events & Civic Support Assist with the coordination of civic events and formal meetings Welcome guests, dignitaries, and event attendees Ensure smooth running of events in collaboration with the facilities team About You Previous experience in reception, front of house, or customer service roles Confident communicator with a professional and approachable manner Strong organisational and administrative skills Ability to remain calm under pressure and manage multiple tasks Experience using booking systems, Outlook/shared inboxes, or similar A team player with a flexible and proactive approach Have the experience and expertise?? APPLY NOW!! alternatively contact Reed Reading Office

Location: Hook, Hampshire Salary: £13.70 per hour Hours: 18–20 hours per week An established and growing business based in Hook is seeking a Part-Time Stock Controller to join its team. This is an office-based role offering flexibility around working hours, provided availability includes 11:00am–2:00pm Monday to Friday. This opportunity would suit someone with stock control, inventory, administration, purchasing, or supply chain experience who is looking for a part-time position within a friendly and supportive environment. Key Responsibilities Maintain accurate stock and inventory records Monitor stock levels and investigate discrepancies Update stock information on internal systems Liaise with internal departments regarding stock movements and availability Assist with inventory reporting and stock analysis Support purchasing and replenishment activities where required Ensure stock data remains accurate and up to date Provide general administrative support to the wider team Skills & Experience Essential: Previous administration experience Strong attention to detail and accuracy Good IT skills, including Microsoft Office Excellent organisational skills Ability to manage and prioritise workload effectively Desirable: Stock control or inventory management experience Experience using stock management, ERP, or warehouse systems Previous experience within manufacturing, distribution, logistics, or supply chain environments What's on Offer Flexible part-time hours 25 days holiday plus bank holidays (pro rata) Pension scheme Company bonus scheme On-site parking Supportive and stable working environment Additional Information Applicants should be able to commute easily to the Hook area and be available to work during the core hours of 11:00am–2:00pm Monday to Friday. To apply, please submit your CV for immediate consideration.

Location: Hook, Hampshire Salary: £13.70 per hour Hours: 18–20 hours per week An established and growing business based in Hook is seeking a Part-Time Stock Controller to join its team. This is an office-based role offering flexibility around working hours, provided availability includes 11:00am–2:00pm Monday to Friday. This opportunity would suit someone with stock control, inventory, administration, purchasing, or supply chain experience who is looking for a part-time position within a friendly and supportive environment. Key Responsibilities Maintain accurate stock and inventory records Monitor stock levels and investigate discrepancies Update stock information on internal systems Liaise with internal departments regarding stock movements and availability Assist with inventory reporting and stock analysis Support purchasing and replenishment activities where required Ensure stock data remains accurate and up to date Provide general administrative support to the wider team Skills & Experience Essential: Previous administration experience Strong attention to detail and accuracy Good IT skills, including Microsoft Office Excellent organisational skills Ability to manage and prioritise workload effectively Desirable: Stock control or inventory management experience Experience using stock management, ERP, or warehouse systems Previous experience within manufacturing, distribution, logistics, or supply chain environments What's on Offer Flexible part-time hours 25 days holiday plus bank holidays (pro rata) Pension scheme Company bonus scheme On-site parking Supportive and stable working environment Additional Information Applicants should be able to commute easily to the Hook area and be available to work during the core hours of 11:00am–2:00pm Monday to Friday. To apply, please submit your CV for immediate consideration.

Purchasing and Shipping Administrator Annual Salary: £32,000 Location: Alperton Job Type: Full-time, Permanent We are seeking a highly organised and detail-oriented Purchasing and Shipping Administrator to join our team. This role is crucial for managing efficient purchasing processes, accurate stock control, smooth shipping coordination, and effective sales order and debtor management. You will report directly to the Financial Controller and Operations Manager and be an integral part of the Finance & Administration and Production departments. Maternity leave contract Day-to-day of the role: Procurement & Stock Support: Source and purchase materials, supplies, and equipment, including requesting and evaluating supplier quotes. Raise and place Purchase Orders (POs) using internal systems and ensure timely delivery by obtaining supplier acknowledgements. Maintain accurate product records and pricing within Odoo. Process delivery notes and ensure POs are closed correctly. Monitor stock levels alongside the Stores team to minimise shortages and support stocktakes. Coordinate supplier payments with Accounts Payable and maintain office supplies. Shipping & Logistics: Coordinate shipments with production teams and customers. Liaise with freight forwarders and arrange transport services. Prepare and manage shipping documentation including customs paperwork and Letters of Credit. Track shipments and resolve any delays or issues, ensuring accurate customer and shipping records. Sales Order Processing & Debtors: Raise sales orders and invoices using Odoo and process financial data in SAGE via AutoEntry. Monitor and chase outstanding payments and support debtor control and cash collection processes. Maintain warranty and service contract databases and manage deferred revenue. Communication & Collaboration: Work closely with production, sales, customer service, and finance teams. Build and maintain relationships with suppliers and logistics partners. Respond to internal and external queries promptly. General Administration: Handle main phone line, manage mail, assist with deliveries, and provide general administrative support as needed. Required Skills & Qualifications: Previous experience in purchasing, shipping, accounts, or administration. Knowledge of export/shipping procedures and logistics coordination is desirable. Experience with raising POs, processing invoices, and handling supplier payments. Excellent communication skills, strong attention to detail, and organisational ability. Positive, flexible, and proactive approach. Preferred Skills: Experience with SAGE, Odoo, QuickBooks, Concur or similar systems. Familiarity with CRM systems and understanding of import/export regulations. Knowledge of ISO9001 or quality management systems and health & safety standards (ISO45001/OHSAS18001). Proficiency in Microsoft Office. Education & Qualifications: GCSEs (or equivalent) in Maths and English. Additional qualifications in business administration, accounting, or logistics are desirable. Additional Information: This role operates within a small team environment, requiring both collaboration and the ability to work independently using initiative. To apply for this Purchasing and Shipping Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.

School Administration / Finance Administrator required for an ongoing temporary assignment to start in September 2026 Job Type: Full-time, Term Time Only Location: Near Mile End, London Start Date: 01/09/2026 Working Hours: 8:00am – 4:00pm We are seeking a highly capable candidate to join our team, supporting our school operations 5 days per week during term time, starting from September. This role is ideal for someone with a strong background in school environments and finance. Day-to-day of the role: Cover reception duties for 3 days per week, providing a welcoming and efficient front-of-house service. Spend the remaining 2 days per week as a Finance Assistant, handling various financial tasks and responsibilities. Utilise school-specific systems such as School Money, T2P, Arbor Finance, and Arbor MIS to manage and organise financial and administrative tasks effectively. Required Skills & Qualifications: Previous experience working within a school environment is essential. Strong finance experience. Proficiency in using school-specific systems such as School Money, T2P, Arbor Finance, and Arbor MIS. Excellent organisational and communication skills. Ability to multitask and manage time effectively. Additional Information: Please note, there is no parking available on site. The nearest tube station is Mile End. How to Apply: To apply for this position, please submit your CV detailing your relevant experience and qualifications. Safeguarding / Whole School Recruitment vetting will be completed on the successful candidate including an Enhanced Adult/Child Workforce DBS check

Receptionist / Business Administrator My client are committed to developing talent across various professions, and they are now looking to enhance their administrative capabilities to support their business and technology advancements. They are seeking a motivated and organised individual to join their receptionist team, offering a prime opportunity to develop professional skills in a supportive environment. Day-to-day of the role: Greet and assist visitors professionally. Handle incoming calls with efficiency and courtesy. Manage general reception duties such as booking couriers, ordering lunches, and handling mail. Maintain meeting rooms and prepare refreshments for client meetings. Support various administrative tasks across departments, including HR and client documentation. Engage in diary management, arrange meetings, and manage catering needs. Draft correspondence and manage client onboarding documentation in compliance with AML procedures. Maintain and update the online technical library and manage confidential document scanning. Act as a Charity Champion and assist in organising social events and other ad hoc tasks as required. Required Skills & Qualifications: Demonstrable customer-facing and administrative experience. Excellent written and oral communication skills, with the ability to adapt communication style as needed. Proactive and self-reliant with strong multitasking, organisation, and prioritisation skills. High attention to detail and effective team collaboration. Proficiency in MS Suite (Word, PowerPoint, Outlook). Experience with CCH or similar Document Management System is desirable.

Receptionist / Business Administrator My client are committed to developing talent across various professions, and they are now looking to enhance their administrative capabilities to support their business and technology advancements. They are seeking a motivated and organised individual to join their receptionist team, offering a prime opportunity to develop professional skills in a supportive environment. Day-to-day of the role: Greet and assist visitors professionally. Handle incoming calls with efficiency and courtesy. Manage general reception duties such as booking couriers, ordering lunches, and handling mail. Maintain meeting rooms and prepare refreshments for client meetings. Support various administrative tasks across departments, including HR and client documentation. Engage in diary management, arrange meetings, and manage catering needs. Draft correspondence and manage client onboarding documentation in compliance with AML procedures. Maintain and update the online technical library and manage confidential document scanning. Act as a Charity Champion and assist in organising social events and other ad hoc tasks as required. Required Skills & Qualifications: Demonstrable customer-facing and administrative experience. Excellent written and oral communication skills, with the ability to adapt communication style as needed. Proactive and self-reliant with strong multitasking, organisation, and prioritisation skills. High attention to detail and effective team collaboration. Proficiency in MS Suite (Word, PowerPoint, Outlook). Experience with CCH or similar Document Management System is desirable.