HR Administrator

HR Administrator

• Annual Salary: £30,000 - £33,000
• Location: Harrow, London
• Job Type: Full-time, Temporary (1-year maternity cover)

We are seeking an HR Administrator to join our team on a temporary basis to cover maternity leave. This role offers a comprehensive range of responsibilities within the HR department and is based in our Harrow office. The position is ideal for someone who is proactive, highly organised, and has a strong background in HR administration.

Day-to-day of the role:

• Act as the first point of contact for all HR administrative queries, managing the HR shared inbox, responding to enquiries, and directing queries to the appropriate team members or departments.
• Coordinate the recruitment and onboarding process, including preparing new starter documentation and completing Right to Work checks.
• Manage the employee offboarding process, ensuring all required documentation and procedures are completed.
• Prepare and issue routine HR correspondence accurately and in a timely manner, including letters relating to starters, leavers, contractual changes, promotions, references, and changes to employee details.
• Liaise with managers, Payroll, and Finance to ensure payroll-related changes and queries are processed accurately and on time.
• Maintain and update the company's HR system, ensuring employee records are accurate, secure, and compliant.
• Assist with HR reporting, audits, and compliance activities.
• Administer the Right to Work process and ensure ongoing compliance with legal requirements.
• Manage the Disclosure and Barring Service (DBS) process from start to finish.
• Respond to employee queries regarding HR policies, procedures, and benefits.
• Undertake general office administration duties, including managing security access cards, filing, scanning, copying, document collation, and archiving personnel files.
• Provide reception and post room cover during periods of annual leave or sickness absence.
• Support and contribute to HR projects and continuous improvement initiatives as required.
• Provide day-to-day administrative support to the HR team and undertake additional ad hoc duties as required.

Required Skills & Qualifications:

• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Previous experience using HR systems.
• Proven experience in an administrative role, ideally within an HR environment.
• Excellent written and verbal communication skills.
• Highly organised with exceptional attention to detail and a high level of accuracy.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Customer-focused with excellent interpersonal skills and the ability to build effective working relationships at all levels.
• A proactive, self-motivated approach with the ability to work independently and as part of a team.
• Flexible and adaptable, with the ability to work effectively in a fast-paced environment.
• Strong problem-solving skills and the ability to use initiative when dealing with routine enquiries.

Benefits:

• 25 days annual leave plus 8 bank holidays.
• Pension scheme (Employee Contribution: 5%, Employer Contribution: 8%).
• Single health cover.
• Employee Assistance Programme.
• Reward Discount Scheme.
• Opportunity to obtain a CIPD qualification via the Apprentice Levy if the role is made permanent.
• Potential for flexible working arrangements (1 day a week from home) if the role is made permanent.