Head of Corporate Affairs

Transport Administrator Location: Stokesley Salary: Competitive, dependent on experience About the Role An exciting opportunity has arisen for an ambitious, detail-oriented, and highly organised individual to join our busy and expanding office in Stokesley. This role is ideal for someone looking to develop a long-term career within transport and operations, offering hands-on experience in a fast-paced yet supportive environment. You will play a key role in ensuring the smooth day-to-day running of transport operations, with a strong focus on administration, accuracy, and coordination across multiple functions. Key Responsibilities Support the transport team in planning and coordinating daily fleet operations, ensuring all schedules run efficiently Accurately input, update, and maintain transport data, job records, and system information with a high level of attention to detail Process customer orders, ensuring all administrative tasks are completed promptly and documentation is accurate and up to date Maintain clear and consistent communication with internal teams, drivers, and external stakeholders to support seamless operations Liaise with drivers daily to manage requirements, track progress, and resolve any issues quickly and effectively Monitor and manage emails, paperwork, and transport documentation, ensuring compliance with company procedures Ensure all tasks are completed in line with company processes, maintaining a high standard of accuracy and organisation at all times About You Strong administrative skills with exceptional attention to detail and accuracy Confident using Microsoft Office (Excel, Outlook, Word) and able to manage data effectively Excellent organisational skills with the ability to prioritise tasks in a busy environment Strong communication skills, both written and verbal A proactive and positive attitude with a willingness to learn and develop Previous experience within transport, logistics, or a process-driven administrative role is advantageous Familiarity with transport management systems is beneficial but not essential Full UK driving licence required Benefits Company events Company pension Free onsite parking Referral programme Opportunities for training and career progression

Transport Administrator Location: Stokesley Salary: Competitive, dependent on experience About the Role An exciting opportunity has arisen for an ambitious, detail-oriented, and highly organised individual to join our busy and expanding office in Stokesley. This role is ideal for someone looking to develop a long-term career within transport and operations, offering hands-on experience in a fast-paced yet supportive environment. You will play a key role in ensuring the smooth day-to-day running of transport operations, with a strong focus on administration, accuracy, and coordination across multiple functions. Key Responsibilities Support the transport team in planning and coordinating daily fleet operations, ensuring all schedules run efficiently Accurately input, update, and maintain transport data, job records, and system information with a high level of attention to detail Process customer orders, ensuring all administrative tasks are completed promptly and documentation is accurate and up to date Maintain clear and consistent communication with internal teams, drivers, and external stakeholders to support seamless operations Liaise with drivers daily to manage requirements, track progress, and resolve any issues quickly and effectively Monitor and manage emails, paperwork, and transport documentation, ensuring compliance with company procedures Ensure all tasks are completed in line with company processes, maintaining a high standard of accuracy and organisation at all times About You Strong administrative skills with exceptional attention to detail and accuracy Confident using Microsoft Office (Excel, Outlook, Word) and able to manage data effectively Excellent organisational skills with the ability to prioritise tasks in a busy environment Strong communication skills, both written and verbal A proactive and positive attitude with a willingness to learn and develop Previous experience within transport, logistics, or a process-driven administrative role is advantageous Familiarity with transport management systems is beneficial but not essential Full UK driving licence required Benefits Company events Company pension Free onsite parking Referral programme Opportunities for training and career progression

Warehouse Operative Location: Ashford Contract: Ongoing temporary role with the opportunity to become permanent Pay Rate: £12.71 per hour, increasing to £12.82 after 12 weeks. Overtime (over 37.5 hours is paid at time and a half!) Hours: Monday–Friday, you need to be able to work all three of the below shifts: 08:15am - 16:45pm 09:30am - 18:00pm 10:45am - 19:15pm Benefits: weekly pay, free parking, up to 28 days holiday and access to benefits hub About the Role We’re looking for a reliable and hardworking Warehouse Operative to join a busy and friendly team in Ashford. If you enjoy hands‑on work and keeping things running smoothly behind the scenes, this could be the perfect fit. What You’ll Be Doing Picking, packing and preparing customer orders ready for despatch. Assisting with general stock control and stock rotation. Handling goods-in and checking deliveries accurately. Using handheld scanners to track, pick and process items. What We’re Looking For Previous warehouse experience is essential. Must have your own safety boots. Someone organised, dependable and happy to work in a fast‑paced environment. Interested? Apply today and start your next role quickly! *Should your application be successful you will be contacted within 48 hours!*

Job Title: Warehouse Operative Location: Sittingbourne Contract Type: Ongoing temporary role Salary: £12.71 per hour Working Hours: Monday to Friday, 1pm-5pm (20 hours a week) Benefits: Weekly pay, up to 28 days annual leave, free on-site parking, access to online benefits hub! Key Responsibilities: Perform various warehouse duties, including but not limited to: receiving, stocking, picking, packing and shipping. Utilize CRM systems to track inventory and manage orders. Maintain a clean and organized work area. Follow safety protocols and guidelines at all times What We’re Looking For: Previous experience working in a warehouse is required. Strong attention to detail. Strong attention to detail and accuracy in picking and packing orders. Ability to handle physical demands of the job, including lifting heavy objects and standing for long periods of time. Interested in the role? Apply today! *If your application is successful, you will be contacted by Morgan or the team at Reed within 48 hours*

Purchasing and Shipping Administrator Annual Salary: £32,000 Location: Alperton Job Type: Full-time, Permanent We are seeking a highly organised and detail-oriented Purchasing and Shipping Administrator to join our team. This role is crucial for managing efficient purchasing processes, accurate stock control, smooth shipping coordination, and effective sales order and debtor management. You will report directly to the Financial Controller and Operations Manager and be an integral part of the Finance & Administration and Production departments. Maternity leave contract Day-to-day of the role: Procurement & Stock Support: Source and purchase materials, supplies, and equipment, including requesting and evaluating supplier quotes. Raise and place Purchase Orders (POs) using internal systems and ensure timely delivery by obtaining supplier acknowledgements. Maintain accurate product records and pricing within Odoo. Process delivery notes and ensure POs are closed correctly. Monitor stock levels alongside the Stores team to minimise shortages and support stocktakes. Coordinate supplier payments with Accounts Payable and maintain office supplies. Shipping & Logistics: Coordinate shipments with production teams and customers. Liaise with freight forwarders and arrange transport services. Prepare and manage shipping documentation including customs paperwork and Letters of Credit. Track shipments and resolve any delays or issues, ensuring accurate customer and shipping records. Sales Order Processing & Debtors: Raise sales orders and invoices using Odoo and process financial data in SAGE via AutoEntry. Monitor and chase outstanding payments and support debtor control and cash collection processes. Maintain warranty and service contract databases and manage deferred revenue. Communication & Collaboration: Work closely with production, sales, customer service, and finance teams. Build and maintain relationships with suppliers and logistics partners. Respond to internal and external queries promptly. General Administration: Handle main phone line, manage mail, assist with deliveries, and provide general administrative support as needed. Required Skills & Qualifications: Previous experience in purchasing, shipping, accounts, or administration. Knowledge of export/shipping procedures and logistics coordination is desirable. Experience with raising POs, processing invoices, and handling supplier payments. Excellent communication skills, strong attention to detail, and organisational ability. Positive, flexible, and proactive approach. Preferred Skills: Experience with SAGE, Odoo, QuickBooks, Concur or similar systems. Familiarity with CRM systems and understanding of import/export regulations. Knowledge of ISO9001 or quality management systems and health & safety standards (ISO45001/OHSAS18001). Proficiency in Microsoft Office. Education & Qualifications: GCSEs (or equivalent) in Maths and English. Additional qualifications in business administration, accounting, or logistics are desirable. Additional Information: This role operates within a small team environment, requiring both collaboration and the ability to work independently using initiative. To apply for this Purchasing and Shipping Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.

INVENTORY PLANNER (temp role to June 2027) Role is likely to run until June 2027 2 days hybrid working from home (of which Tuesday is always an office based) Main responsibilities: The Parts Inventory Planner is responsible for managing the inventory and availability of parts, plays a crucial role in ensuring the smooth operation of our manufacturing processes by maintaining optimal stock levels and minimizing delays due to part shortages. • Develop and implement inventory planning strategies to optimize stock levels and ensure availability of parts, • Collaborate with internal teams from other functions, such as Service, Technical Support and Sales to understand equipment requirements and forecast demand accurately. • Monitor inventory levels and analyze consumption patterns to identify potential shortages or excesses and take appropriate actions to mitigate risks. • Generate reports and provide regular updates to the Planning Group Leader and relevant internal functions highlighting key inventory metrics, trends and areas for improvement. • Establishes trusting relationships internally and with external contacts, respects diversity and collaborate with the team and colleagues effectively. Based on business needs, the Parts Inventory Planner is available for business travels within the region or at an international level. Skills and Knowledge: • At least, experience in order processing, logistics and import/export compliance with a good understanding of planning techniques, SPP and ERP systems • Strong knowledge of Power BI, advanced Excel, Power query, SQL and SAP • Strong data manipulation, reporting and organisation skills • Excellent attention to detail and the ability to maintain accurate records, • Good time management and organisation skills with the ability to prioritise effectively and meet tight deadlines, • Strong communication skills, both written and oral, • Good interpersonal skills – Should be a flexible team player, proactive and have the ability to work in a complex and dynamic environment, • Work autonomously as part of a team, or individually under the mentorship of a senior CS Administrator. • Self-motivated & resilient with the capacity to work under pressure, • Good understanding of compliance, continuous improvement and excellent customer service is critical, • Commercial/Logistics and Spare parts inventory and demand management awareness is desirable. • Experience of working in an international organisation and awareness of cultural differences Some travel may be required in this position.

Scheduler Location: Southbourne Job Type: Full-time - Temp on Perm Salary: £13.00 to £14.00ph depending on experience Join our team as a Scheduler, where you will play a crucial role in ensuring the smooth coordination of reactive, responsive, and planned maintenance works across the business. This position is vital in supporting engineers, clients, and management by allocating work, managing communication, overseeing job progress, and completing essential administrative tasks. As a Scheduler, you will help maintain service quality, compliance, and operational efficiency within a fast-paced maintenance environment. Day-to-day of the role: Job Scheduling & Work Allocation: Allocate daily and weekly work to engineers, ensuring all operatives have job tickets and clear instructions. Prioritise reactive and responsive repairs, identifying emergencies and urgent works. Schedule planned works, void property works, and small project/build tasks. Adjust schedules dynamically based on emergencies, delays, engineer availability, or client requirements. Monitor job progress throughout the day and ensure updates are captured and communicated. Communication & Client Liaison: Manage incoming communication via email, telephone, client portals, and other channels. Respond promptly and professionally, directing matters to colleagues or managers when outside scope. Maintain clear communication with clients, tenants, engineers, and internal teams. Participate in face-to-face discussions, Teams meetings, telephone calls, and written correspondence. Job Monitoring, Quality & Compliance: Review daily notes, photographs, and updates submitted by engineers. Ensure job records are complete, accurate, and compliant with company standards. Flag concerns regarding workmanship, safety, or job completion to the line manager. Track job statuses from instruction to completion, ensuring deadlines and SLAs are met. Materials & Deliveries Coordination: Order materials required for jobs when instructed or when identified as necessary. Liaise with suppliers to confirm availability, pricing, and delivery times. Oversee deliveries arriving at the office, ensuring items are checked, signed for, and allocated correctly. Communicate material requirements or delivery issues to engineers and managers. Maintain accurate records of materials ordered, received, and issued. Administration & Documentation: Type up quotes, estimates, and invoices on the company system as required. Update job management systems, client portals, and internal trackers. Prepare documentation, reports, and updates to support operational delivery. Maintain accurate digital and paper records in line with company procedures. Carry out general administrative duties essential to the smooth running of the scheduling function. Support colleagues and managers with additional tasks as required; responsibilities may evolve beyond this list. How to apply: To apply for the Scheduler position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.

Parts Inventory Planner (Temporary Contract) Crawley (Hybrid – 2 days from home) Contract until June 2027 An exciting opportunity has arisen for an experienced Parts Inventory Planner to join a well-established international organisation. This is a key role supporting the smooth running of manufacturing operations by ensuring parts are available when needed and stock levels are efficiently managed. The Role You will be responsible for managing inventory levels, forecasting demand, and ensuring parts availability to prevent delays in production. Working closely with internal teams and external suppliers, you’ll play a vital role in maintaining efficiency across the supply chain. Key Responsibilities Develop and implement inventory planning strategies Monitor stock levels and analyse usage to prevent shortages or excess Work closely with Sales, Service, and Technical teams to forecast demand Coordinate with suppliers to ensure timely delivery and resolve any issues Review and adjust stock settings (e.g. safety stock, order quantities) Produce reports and provide insights on inventory performance Build strong working relationships with internal teams and suppliers Support continuous improvement initiatives About You Experience in inventory planning, logistics, or order processing Understanding of supply chain processes and planning techniques Strong analytical skills with attention to detail Advanced Excel skills (Power BI, SQL, SAP highly desirable) Excellent organisation and time management skills Confident communicator and team player Able to work independently and meet deadlines in a fast-paced environment Additional Information Hybrid working (2 days from home) Long-term contract (likely until June 2027) Please apply on line for this exciting opportunity

Parts Inventory Planner (Temporary Contract) Crawley (Hybrid – 2 days from home) Contract until June 2027 An exciting opportunity has arisen for an experienced Parts Inventory Planner to join a well-established international organisation. This is a key role supporting the smooth running of manufacturing operations by ensuring parts are available when needed and stock levels are efficiently managed. The Role You will be responsible for managing inventory levels, forecasting demand, and ensuring parts availability to prevent delays in production. Working closely with internal teams and external suppliers, you’ll play a vital role in maintaining efficiency across the supply chain. Key Responsibilities Develop and implement inventory planning strategies Monitor stock levels and analyse usage to prevent shortages or excess Work closely with Sales, Service, and Technical teams to forecast demand Coordinate with suppliers to ensure timely delivery and resolve any issues Review and adjust stock settings (e.g. safety stock, order quantities) Produce reports and provide insights on inventory performance Build strong working relationships with internal teams and suppliers Support continuous improvement initiatives About You Experience in inventory planning, logistics, or order processing Understanding of supply chain processes and planning techniques Strong analytical skills with attention to detail Advanced Excel skills (Power BI, SQL, SAP highly desirable) Excellent organisation and time management skills Confident communicator and team player Able to work independently and meet deadlines in a fast-paced environment Additional Information Hybrid working (2 days from home) Long-term contract (likely until June 2027) Please apply on line for this exciting opportunity

Stores Operative – Automotive Manufacturing 📍 Dagenham, East London 💷 £28,000 – £31,000 per annum (DOE) 🕒 Full-time | Temp to Perm | Rotating Shifts A leading automotive manufacturer based in Dagenham is seeking a reliable and motivated Stores Operative to join their team. This is a fantastic opportunity to join a fast-paced industrial environment, with the potential to secure a permanent position following a successful probation period. The Role As a Stores Operative, you will play a key role in supporting the day-to-day operations of the site, ensuring materials and goods are handled efficiently, accurately, and safely. Key Responsibilities Receiving and checking incoming deliveries Booking goods onto internal and customer systems (full training provided) Storing and managing stock effectively Picking orders to requisition Preparing outbound shipments Delivering goods across the plant Handling COSHH-controlled products Supervising receipt of bulk deliveries (e.g. road tankers up to 30,000L) Operating Counterbalance, Reach trucks, and tow trucks Interacting with internal teams and customers on site Providing a high level of customer service at all times About You Essential Skills & Attributes Comfortable working in a fast-paced industrial/automotive environment Strong attention to detail and ability to follow processes accurately Basic IT skills (e.g. Outlook, Excel, data entry) Good communication skills with a customer-focused approach Basic mental arithmetic skills Physically fit and able to meet the demands of the role Able to work independently and as part of a team Committed to health & safety standards Desirable (Not Essential) Previous warehouse or stores experience (or transferable skills) FLT licences (Counterbalance B1 / Reach D1 / Tow Trucks) Experience with stock control systems Customer-facing experience Full UK driving licence Note: FLT training/refresher courses can be provided for the right candidate. Working Hours & Shifts 37.5 hours per week Monday to Friday Rotating Shift Pattern (8-hour shifts): Early: 06:30 – 14:30 Late: 14:30 – 22:30 Night: 22:30 – 06:30 Typical rotation (subject to business needs): Week 1: Early Week 2: Late Week 3: Early Week 4: Late Week 5: Nights Contract Details Successful candidates will be offered a permanent contract with Rubix following probation Immediate start available