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Office Manager

Salary

£34,000-37,000 , per year , inc benefits

Location

Shinfield, Berkshire, United Kingdom

Job type

Permanent, Full time

Sector

Administration

Job ref

X3-1285010

Job posted

Posted 21 minutes ago

Apply now

Reed are supporting a long standing client to recruit a permanent Administration Manager. 

This specialist manufacturing business are based Shinfield and are a smaller intimate team where everyone works closely to support the growth of the UK business

Reporting directly to the Company Director, with dotted line accountability to the Head of Human Resources and the Chief Financial Officer based overseas. The primary purpose of the role is to ensure the effective co-ordination and delivery of business operations and administration services, supporting the efficient functioning of the site.

Administration

  • Manage and co-ordinate the day to day administration operations including catalogue management and the purchasing of all office equipment and consumables
  • Supervise the Administration Assistant ensuring task allocation and quality of work output
  • Take a proactive approach in reviewing and developing administrative practices and drive competitive procurement processes to achieve cost efficiencies
  • Manage the procurement processes for the UK Site 
  • Book travel and insurance for staff 
  • Daily management of GDPR compliance and data privacy requirements including being the Data Controller for the Information Commissioners Office

Finance

  • Regular liaison with overseas Finance Department
  • Responsible for day-to-day accounting including cash management, AP, AR, credit control and GL Management
  • Responsible for month end bank and other balance sheet reconciliations
  • Completion and submission of monthly VAT returns and other statutory returns
  • Capitalisation and depreciation of fixed assets
  • Budget and forecast expense coordination
  • Payroll management and submission, including pensions and general payroll administration, including compiling payroll tax compliance information including draft P11Ds and PSAs for James Cowper Kreston
  • Monitor and reduce the outstanding debts, ensure relevant staff are aware of bad debtors

Human Resources

  • Regular liaison with the overseas HR team regarding HR processes, policy and provision of reporting
  • Central point of contact for all UK HR matters, involving the overseas function as required
  • Populating and administering HR documentation
  • Scheduling interviews, issuing the relevant correspondence and make/advise appointments including responding to unsuccessful candidates
  • Ensuring new-starter onboarding and induction preparation processes are completed prior to the commencement of new employees 
  • Collation of Employee performance discussion forms twice a year
  • Annual Remuneration review process assistance including ensuring up to date remuneration spreadsheet is maintained in accordance with payroll and HR activities

To be considered for this role you will have demonstrable experience across admin, finance and HR.

There is sometimes a need to take calls outside of hours due to the business having an international parent.

You will have strong communication skills, enjoy developing internal relationships and seek excellence in everything!

 

This is a full time office based role. Parking available onsite.

Does the variety in this role appeal? Than apply now!

 

Apply now

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