Executive Assistant

Executive Assistant Location - Stockton Start date - ASAP for the right candidate Salary - dependant on experience Role Overview This is a highly trusted role suited to a proactive, detail-oriented individual who thrives under pressure, anticipates needs before they arise, and maintains the highest standards of professionalism. The successful candidate will act as a gatekeeper, coordinator, and key support partner, ensuring the smooth running of both business and personal priorities for the Founder and CEO. Key Responsibilities Provide dedicated, end-to-end executive support to the Founder and CEO Manage two complex, high-volume diaries, ensuring efficient scheduling, prioritisation, and alignment across business and personal commitments Coordinate meetings, appointments, and events across multiple time zones where required Oversee inbox management, drafting responses, prioritising communications, and ensuring timely follow-up Arrange and manage domestic and international travel, including accommodation, itineraries, and detailed logistics Prepare high-quality presentations, reports, and documentation using advanced Microsoft Excel and PowerPoint skills Attend key meetings where required, take accurate minutes, and track actions to completion Act as a professional point of contact for external stakeholders, partners, suppliers, and board-level contacts Handle highly confidential and sensitive information with discretion and integrity at all times Support with HR administration and people-related tasks when needed Assist with office management duties, ensuring a well-organised, efficient, and professional working environment Proactively identify and implement improvements to processes, systems, and ways of working to enhance efficiency Support with personal tasks for the Founder and CEO, ensuring seamless day-to-day operations Provide flexible, ad hoc support in line with business needs Key Skills & Experience Proven experience as an Executive Assistant supporting senior executives within a corporate or luxury environment Demonstrated ability to manage multiple, demanding diaries simultaneously with precision Highly organised, with exceptional attention to detail and the ability to prioritise effectively Proactive, resourceful, and solutions-focused with a strong sense of ownership Excellent communication skills, both written and verbal, with a polished and professional approach Strong Microsoft Office skills, particularly Excel and PowerPoint Ability to work at pace within a dynamic, high-growth business Discreet and trustworthy, with experience handling confidential information Flexible and adaptable, with a hands-on approach to problem-solving Strong interpersonal skills with the ability to build credible relationships at senior levels Personal Attributes Highly dependable and trustworthy Calm, composed, and resilient under pressure Impeccably organised with a strong attention to detail Professional, polished, and aligned to a luxury brand environment Self-motivated with a proactive mindset Able to anticipate needs and act without direction Positive, can-do attitude with a willingness to go above and beyond

Reed are supporting a long standing client to recruit a permanent Administration Manager. This specialist manufacturing business are based Shinfield and are a smaller intimate team where everyone works closely to support the growth of the UK business Reporting directly to the Company Director, with dotted line accountability to the Head of Human Resources and the Chief Financial Officer based overseas. The primary purpose of the role is to ensure the effective co-ordination and delivery of business operations and administration services, supporting the efficient functioning of the site. Administration Manage and co-ordinate the day to day administration operations including catalogue management and the purchasing of all office equipment and consumables Supervise the Administration Assistant ensuring task allocation and quality of work output Take a proactive approach in reviewing and developing administrative practices and drive competitive procurement processes to achieve cost efficiencies Manage the procurement processes for the UK Site Book travel and insurance for staff Daily management of GDPR compliance and data privacy requirements including being the Data Controller for the Information Commissioners Office Finance Regular liaison with overseas Finance Department Responsible for day-to-day accounting including cash management, AP, AR, credit control and GL Management Responsible for month end bank and other balance sheet reconciliations Completion and submission of monthly VAT returns and other statutory returns Capitalisation and depreciation of fixed assets Budget and forecast expense coordination Payroll management and submission, including pensions and general payroll administration, including compiling payroll tax compliance information including draft P11Ds and PSAs for James Cowper Kreston Monitor and reduce the outstanding debts, ensure relevant staff are aware of bad debtors Human Resources Regular liaison with the overseas HR team regarding HR processes, policy and provision of reporting Central point of contact for all UK HR matters, involving the overseas function as required Populating and administering HR documentation Scheduling interviews, issuing the relevant correspondence and make/advise appointments including responding to unsuccessful candidates Ensuring new-starter onboarding and induction preparation processes are completed prior to the commencement of new employees Collation of Employee performance discussion forms twice a year Annual Remuneration review process assistance including ensuring up to date remuneration spreadsheet is maintained in accordance with payroll and HR activities To be considered for this role you will have demonstrable experience across admin, finance and HR. There is sometimes a need to take calls outside of hours due to the business having an international parent. You will have strong communication skills, enjoy developing internal relationships and seek excellence in everything! This is a full time office based role. Parking available onsite. Does the variety in this role appeal? Than apply now!

Sales Support Administrator Location: SW18 Salary: £25,000 - £30,000 Job Type: Permanent, full-time Are you highly organised with a keen eye for detail? Do you enjoy a role that combines administration with customer interaction? Looking to join a reputable company known for delivering high-end products? Join a well-established company known for delivering high-end products with an excellent reputation for quality. As part of a close-knit team, you will contribute to maintaining exceptional standards and attention to detail. Role Overview: This role is perfect for someone who thrives in both administrative duties and customer interaction. You will primarily support the sales team, ensuring the customer journey is seamless from the initial enquiry to project handover. Additionally, you will serve as a professional first point of contact for customers in our showroom, enhancing their overall experience. Day-to-Day Responsibilities: Provide administrative support to the sales team. Manage and maintain accurate CRM records. Prepare customer quotations and sales documentation. Coordinate project handovers to the Operations team. Assist with diary and appointment management. Greet and assist customers visiting the showroom. Support the team in delivering an excellent customer experience. Act as a key link between sales, operations, and customers. Work two Saturdays per month, with a compensatory half-day off the following week. Benefits: 22 days holiday plus bank holidays. Bi-annual bonus scheme available after 6 months. Pension contribution equal to 5% of salary after 6 months. Private health insurance with a leading provider from 6 months. Regular team socials and activities. Comprehensive training and development support. On-site parking available. If you’re looking for a varied role where you can combine administration and customer interaction within a reputable company, this could be the perfect opportunity for you. If you would like to find out more, please contact Vanessa Correa on 0208549381 or vanessa.correa@reed.com.

Sales Support Administrator Location: SW18 Salary: £25,000 - £30,000 Job Type: Permanent, full-time Are you highly organised with a keen eye for detail? Do you enjoy a role that combines administration with customer interaction? Looking to join a reputable company known for delivering high-end products? Join a well-established company known for delivering high-end products with an excellent reputation for quality. As part of a close-knit team, you will contribute to maintaining exceptional standards and attention to detail. Role Overview: This role is perfect for someone who thrives in both administrative duties and customer interaction. You will primarily support the sales team, ensuring the customer journey is seamless from the initial enquiry to project handover. Additionally, you will serve as a professional first point of contact for customers in our showroom, enhancing their overall experience. Day-to-Day Responsibilities: Provide administrative support to the sales team. Manage and maintain accurate CRM records. Prepare customer quotations and sales documentation. Coordinate project handovers to the Operations team. Assist with diary and appointment management. Greet and assist customers visiting the showroom. Support the team in delivering an excellent customer experience. Act as a key link between sales, operations, and customers. Work two Saturdays per month, with a compensatory half-day off the following week. Benefits: 22 days holiday plus bank holidays. Bi-annual bonus scheme available after 6 months. Pension contribution equal to 5% of salary after 6 months. Private health insurance with a leading provider from 6 months. Regular team socials and activities. Comprehensive training and development support. On-site parking available. If you’re looking for a varied role where you can combine administration and customer interaction within a reputable company, this could be the perfect opportunity for you. If you would like to find out more, please contact Vanessa Correa on 0208549381 or vanessa.correa@reed.com.

Sales Support Administrator Location: SW18 Salary: £25,000 - £30,000 Job Type: Permanent, full-time Are you highly organised with a keen eye for detail? Do you enjoy a role that combines administration with customer interaction? Looking to join a reputable company known for delivering high-end products? Join a well-established company known for delivering high-end products with an excellent reputation for quality. As part of a close-knit team, you will contribute to maintaining exceptional standards and attention to detail. Role Overview: This role is perfect for someone who thrives in both administrative duties and customer interaction. You will primarily support the sales team, ensuring the customer journey is seamless from the initial enquiry to project handover. Additionally, you will serve as a professional first point of contact for customers in our showroom, enhancing their overall experience. Day-to-Day Responsibilities: Provide administrative support to the sales team. Manage and maintain accurate CRM records. Prepare customer quotations and sales documentation. Coordinate project handovers to the Operations team. Assist with diary and appointment management. Greet and assist customers visiting the showroom. Support the team in delivering an excellent customer experience. Act as a key link between sales, operations, and customers. Work two Saturdays per month, with a compensatory half-day off the following week. Benefits: 22 days holiday plus bank holidays. Bi-annual bonus scheme available after 6 months. Pension contribution equal to 5% of salary after 6 months. Private health insurance with a leading provider from 6 months. Regular team socials and activities. Comprehensive training and development support. On-site parking available. If you’re looking for a varied role where you can combine administration and customer interaction within a reputable company, this could be the perfect opportunity for you. If you would like to find out more, please contact Vanessa Correa in the Raynes Park office.

Sales Support Administrator Location: SW18 Salary: £25,000 - £30,000 Job Type: Permanent, full-time Are you highly organised with a keen eye for detail? Do you enjoy a role that combines administration with customer interaction? Looking to join a reputable company known for delivering high-end products? Join a well-established company known for delivering high-end products with an excellent reputation for quality. As part of a close-knit team, you will contribute to maintaining exceptional standards and attention to detail. Role Overview: This role is perfect for someone who thrives in both administrative duties and customer interaction. You will primarily support the sales team, ensuring the customer journey is seamless from the initial enquiry to project handover. Additionally, you will serve as a professional first point of contact for customers in our showroom, enhancing their overall experience. Day-to-Day Responsibilities: Provide administrative support to the sales team. Manage and maintain accurate CRM records. Prepare customer quotations and sales documentation. Coordinate project handovers to the Operations team. Assist with diary and appointment management. Greet and assist customers visiting the showroom. Support the team in delivering an excellent customer experience. Act as a key link between sales, operations, and customers. Work two Saturdays per month, with a compensatory half-day off the following week. Benefits: 22 days holiday plus bank holidays. Bi-annual bonus scheme available after 6 months. Pension contribution equal to 5% of salary after 6 months. Private health insurance with a leading provider from 6 months. Regular team socials and activities. Comprehensive training and development support. On-site parking available. If you’re looking for a varied role where you can combine administration and customer interaction within a reputable company, this could be the perfect opportunity for you. If you would like to find out more, please contact Vanessa Correa on 0208549381 or vanessa.correa@reed.com.

Sales Support Administrator Location: SW18 Salary: £25,000 - £30,000 Job Type: Permanent, full-time Are you highly organised with a keen eye for detail? Do you enjoy a role that combines administration with customer interaction? Looking to join a reputable company known for delivering high-end products? Join a well-established company known for delivering high-end products with an excellent reputation for quality. As part of a close-knit team, you will contribute to maintaining exceptional standards and attention to detail. Role Overview: This role is perfect for someone who thrives in both administrative duties and customer interaction. You will primarily support the sales team, ensuring the customer journey is seamless from the initial enquiry to project handover. Additionally, you will serve as a professional first point of contact for customers in our showroom, enhancing their overall experience. Day-to-Day Responsibilities: Provide administrative support to the sales team. Manage and maintain accurate CRM records. Prepare customer quotations and sales documentation. Coordinate project handovers to the Operations team. Assist with diary and appointment management. Greet and assist customers visiting the showroom. Support the team in delivering an excellent customer experience. Act as a key link between sales, operations, and customers. Work two Saturdays per month, with a compensatory half-day off the following week. Benefits: 22 days holiday plus bank holidays. Bi-annual bonus scheme available after 6 months. Pension contribution equal to 5% of salary after 6 months. Private health insurance with a leading provider from 6 months. Regular team socials and activities. Comprehensive training and development support. On-site parking available. If you’re looking for a varied role where you can combine administration and customer interaction within a reputable company, this could be the perfect opportunity for you. If you would like to find out more, please contact Vanessa Correa in the Raynes Park office.

Sales Support Administrator Location: SW18 Salary: £25,000 - £30,000 Job Type: Permanent, full-time Are you highly organised with a keen eye for detail? Do you enjoy a role that combines administration with customer interaction? Looking to join a reputable company known for delivering high-end products? Join a well-established company known for delivering high-end products with an excellent reputation for quality. As part of a close-knit team, you will contribute to maintaining exceptional standards and attention to detail. Role Overview: This role is perfect for someone who thrives in both administrative duties and customer interaction. You will primarily support the sales team, ensuring the customer journey is seamless from the initial enquiry to project handover. Additionally, you will serve as a professional first point of contact for customers in our showroom, enhancing their overall experience. Day-to-Day Responsibilities: Provide administrative support to the sales team. Manage and maintain accurate CRM records. Prepare customer quotations and sales documentation. Coordinate project handovers to the Operations team. Assist with diary and appointment management. Greet and assist customers visiting the showroom. Support the team in delivering an excellent customer experience. Act as a key link between sales, operations, and customers. Work two Saturdays per month, with a compensatory half-day off the following week. Benefits: 22 days holiday plus bank holidays. Bi-annual bonus scheme available after 6 months. Pension contribution equal to 5% of salary after 6 months. Private health insurance with a leading provider from 6 months. Regular team socials and activities. Comprehensive training and development support. On-site parking available. If you’re looking for a varied role where you can combine administration and customer interaction within a reputable company, this could be the perfect opportunity for you. If you would like to find out more, please contact Vanessa Correa in the Raynes Park office.

Sales Coordinator 📍 Hull 💰 Up to £27,000 per annum 🕒 Full-time | Permanent The Company We are recruiting on behalf of a well-established and growing engineering business based in Hull. Known for delivering high-quality products and exceptional customer service, the company is looking to strengthen its commercial team with the addition of a Sales Coordinator. The Role As a Sales Coordinator, you will play a key role in supporting the sales function, acting as a link between customers, internal teams, and external stakeholders. This is a fast-paced, varied position suited to someone highly organised with strong communication skills. Key Responsibilities Supporting the sales team with day-to-day administrative tasks Managing customer enquiries via phone and email Preparing quotes, processing orders, and updating internal systems Liaising with production, logistics, and engineering teams to ensure timely delivery Maintaining accurate customer records and reporting data Building strong relationships with customers and ensuring excellent service delivery About You Previous experience in a sales support, sales administration, or coordination role Experience within an engineering, manufacturing, or technical environment is desirable Strong organisational skills and attention to detail Confident communicator with a proactive approach Ability to manage multiple tasks in a fast-paced environment Proficient in Microsoft Office and CRM systems What’s on Offer Salary up to £27,000 per annum Full-time, permanent role Opportunity to join a stable and growing engineering business Supportive team environment with training and development opportunities

Sales Coordinator 📍 Hull 💰 Up to £27,000 per annum 🕒 Full-time | Permanent The Company We are recruiting on behalf of a well-established and growing engineering business based in Hull. Known for delivering high-quality products and exceptional customer service, the company is looking to strengthen its commercial team with the addition of a Sales Coordinator. The Role As a Sales Coordinator, you will play a key role in supporting the sales function, acting as a link between customers, internal teams, and external stakeholders. This is a fast-paced, varied position suited to someone highly organised with strong communication skills. Key Responsibilities Supporting the sales team with day-to-day administrative tasks Managing customer enquiries via phone and email Preparing quotes, processing orders, and updating internal systems Liaising with production, logistics, and engineering teams to ensure timely delivery Maintaining accurate customer records and reporting data Building strong relationships with customers and ensuring excellent service delivery About You Previous experience in a sales support, sales administration, or coordination role Experience within an engineering, manufacturing, or technical environment is desirable Strong organisational skills and attention to detail Confident communicator with a proactive approach Ability to manage multiple tasks in a fast-paced environment Proficient in Microsoft Office and CRM systems What’s on Offer Salary up to £27,000 per annum Full-time, permanent role Opportunity to join a stable and growing engineering business Supportive team environment with training and development opportunities