Office Manager

Reed are supporting a long standing client to recruit a permanent Administration Manager. This specialist manufacturing business are based Shinfield and are a smaller intimate team where everyone works closely to support the growth of the UK business Reporting directly to the Company Director, with dotted line accountability to the Head of Human Resources and the Chief Financial Officer based overseas. The primary purpose of the role is to ensure the effective co-ordination and delivery of business operations and administration services, supporting the efficient functioning of the site. Administration Manage and co-ordinate the day to day administration operations including catalogue management and the purchasing of all office equipment and consumables Supervise the Administration Assistant ensuring task allocation and quality of work output Take a proactive approach in reviewing and developing administrative practices and drive competitive procurement processes to achieve cost efficiencies Manage the procurement processes for the UK Site Book travel and insurance for staff Daily management of GDPR compliance and data privacy requirements including being the Data Controller for the Information Commissioners Office Finance Regular liaison with overseas Finance Department Responsible for day-to-day accounting including cash management, AP, AR, credit control and GL Management Responsible for month end bank and other balance sheet reconciliations Completion and submission of monthly VAT returns and other statutory returns Capitalisation and depreciation of fixed assets Budget and forecast expense coordination Payroll management and submission, including pensions and general payroll administration, including compiling payroll tax compliance information including draft P11Ds and PSAs for James Cowper Kreston Monitor and reduce the outstanding debts, ensure relevant staff are aware of bad debtors Human Resources Regular liaison with the overseas HR team regarding HR processes, policy and provision of reporting Central point of contact for all UK HR matters, involving the overseas function as required Populating and administering HR documentation Scheduling interviews, issuing the relevant correspondence and make/advise appointments including responding to unsuccessful candidates Ensuring new-starter onboarding and induction preparation processes are completed prior to the commencement of new employees Collation of Employee performance discussion forms twice a year Annual Remuneration review process assistance including ensuring up to date remuneration spreadsheet is maintained in accordance with payroll and HR activities To be considered for this role you will have demonstrable experience across admin, finance and HR. There is sometimes a need to take calls outside of hours due to the business having an international parent. You will have strong communication skills, enjoy developing internal relationships and seek excellence in everything! This is a full time office based role. Parking available onsite. Does the variety in this role appeal? Than apply now!

Executive Assistant to Directors Annual Salary: £45,000 - £50,000 Location: Uxbridge, Middlesex Job Type: Full-time, Hybrid (1 day per week working from home post-probation) Join our family of care homes as an Executive Assistant to Directors, where you will play a pivotal role in supporting a family of Directors. This position is ideal for a self-motivated, values-driven individual looking to make a positive impact in a supportive and friendly company. Our ethos focuses on providing quality care while ensuring privacy, dignity, and choice for our residents. Day-to-day of the role: Manage email inboxes and diaries for Directors, ensuring efficient scheduling and prioritisation. Undertake senior-level administrative and secretarial tasks. Draft and review executive correspondence for internal and external distribution. Assist with legal documentation, including reviewing contracts and maintaining compliance records. Oversee business projects and liaise with key internal and external stakeholders. Handle calls and respond on behalf of the Directors or redirect as appropriate. Organise meetings, prepare agendas, and take minutes. Coordinate travel, accommodation, and logistics for events. Arrange company events, dinners, and public appearances. Manage personal appointments and household administration for the Directors. Required Skills & Qualifications: Proven professional experience in an EA/PA role supporting senior executives. Strong drafting and written communication skills. Excellent organisational, workload, and diary management skills. Proficient in the full Microsoft Office suite. Legal experience or familiarity with legal documentation and procedures is highly desirable. Degree-level education is preferable. Exceptional interpersonal skills and the ability to communicate effectively at all levels. Ability to manage sensitive and confidential information with discretion. Open to occasional travel, including visits to Wales. Benefits: Competitive salary based on experience. Hybrid working options. Auto-enrolment pension scheme. Employee Referral Scheme and Blue Light Discount card. Opportunities for training and career progression. Supportive working environment fostering a culture of collaboration, inclusivity, and continuous learning. To apply for the Executive Assistant to Directors position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.

Executive Assistant to Directors Annual Salary: £45,000 - £50,000 Location: Uxbridge, Middlesex Job Type: Full-time, Hybrid (1 day per week working from home post-probation) Join our family of care homes as an Executive Assistant to Directors, where you will play a pivotal role in supporting a family of Directors. This position is ideal for a self-motivated, values-driven individual looking to make a positive impact in a supportive and friendly company. Our ethos focuses on providing quality care while ensuring privacy, dignity, and choice for our residents. Day-to-day of the role: Manage email inboxes and diaries for Directors, ensuring efficient scheduling and prioritisation. Undertake senior-level administrative and secretarial tasks. Draft and review executive correspondence for internal and external distribution. Assist with legal documentation, including reviewing contracts and maintaining compliance records. Oversee business projects and liaise with key internal and external stakeholders. Handle calls and respond on behalf of the Directors or redirect as appropriate. Organise meetings, prepare agendas, and take minutes. Coordinate travel, accommodation, and logistics for events. Arrange company events, dinners, and public appearances. Manage personal appointments and household administration for the Directors. Required Skills & Qualifications: Proven professional experience in an EA/PA role supporting senior executives. Strong drafting and written communication skills. Excellent organisational, workload, and diary management skills. Proficient in the full Microsoft Office suite. Legal experience or familiarity with legal documentation and procedures is highly desirable. Degree-level education is preferable. Exceptional interpersonal skills and the ability to communicate effectively at all levels. Ability to manage sensitive and confidential information with discretion. Open to occasional travel, including visits to Wales. Benefits: Competitive salary based on experience. Hybrid working options. Auto-enrolment pension scheme. Employee Referral Scheme and Blue Light Discount card. Opportunities for training and career progression. Supportive working environment fostering a culture of collaboration, inclusivity, and continuous learning. To apply for the Executive Assistant to Directors position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.

We are currently recruiting for a Temporary Administrator to support a busy and fast-paced team during a peak period. This is a fantastic opportunity for a highly organised and proactive individual to make an immediate impact. You will play a key role in supporting operational activity during a particularly busy time of year. This position requires a confident administrator who can manage multiple tasks efficiently and communicate effectively with external stakeholders. ✅ Key Responsibilities: Contact clients to confirm invoice details Chasing and following up on outstanding information Ensuring all quotations are accurate and error-free Maintaining organised and up-to-date records Managing a high volume of administrative tasks with attention to detail Building strong relationships with external stakeholders Proactively picking up the phone and driving progress 🔎 About You: Strong administrative background (“a real administrator”) Highly organised, methodical, and detail-oriented Confident communicator, comfortable speaking with external stakeholders Able to multitask and manage workloads effectively Proactive and not afraid to chase information Strong accuracy and attention to detail If you’re a diligent and driven administrator looking for a short-term role where you can hit the ground running, then this is the role for you!

Reed Business Support are delighted to be partnering with a well-established and rapidly growing organisation based in The South Ribble area. Due to continued success and increased demand, our client is seeking an experienced Sales Order Processor to join their busy and dynamic team on a permanent basis. This is an excellent opportunity to join a forward-thinking business that delivers innovative solutions across a diverse range of sectors. The Role & Responsibilities In this fast-paced role, you will play a key part in supporting the delivery of projects and services to clients. Duties will include: Processing sales and purchase orders accurately and efficiently Managing order queries and liaising with internal teams and customers Coordinating deliveries and ensuring systems are kept up to date Sourcing and comparing supplier pricing for project requirements Liaising with vendors and logistics providers Chasing suppliers and obtaining proof of delivery documentation Managing faulty equipment processes, including returns and repairs Checking stock availability and supporting inventory coordination Person Specification The successful candidate will be a highly organised and proactive individual with strong administrative experience. You will demonstrate: Previous experience in a Sales Order Processing or similar role Excellent communication skills, both written and verbal Strong IT skills (Sage experience is advantageous) Ability to multitask and work effectively in a fast-paced environment Excellent attention to detail and a high level of accuracy Strong organisational skills with the ability to prioritise workload A team-oriented approach with a positive, can-do attitude Salary & Benefits Salary up to £28,000 per annum Opportunity to join a growing and successful organisation Supportive and collaborative team environment Career development and progression opportunities How to Apply To apply for this opportunity, please submit your CV. For more information, contact the Reed Business Support team in Preston for a confidential discussion.

Looking for a part-time role with an immediate start in Huddersfield? Our key client is seeking a Data Administrator to join their team on a temporary basis. This is a fantastic opportunity for someone who thrives in a structured, data-focused environment and enjoys working mornings. Location: Huddersfield Hours: Monday to Friday, 7:00am – 12:00pm Pay Rate: £13.33 per hour + Reed Benefits Start: Immediate We’re looking for someone with strong accuracy and organisation skills who can manage data efficiently. Key Skills Required: High level of attention to detail and accuracy Strong data entry and data management skills Confident using Excel and internal systems Ability to work quickly and meet deadlines Excellent organisation and time management Experience handling large volumes of data Good communication skills Reliable and able to commit to early morning hours Previous admin or data-related experience preferred Available immediately and interested - apply today!

Property Administrator Location: Exmouth, Devon Job Type: Full-time Salary Range: £27,000 – £35,000 per annum (dependent on experience) Join our client's team as a Property Administrator, where you will have the opportunity to manage both property coordination and secretarial duties directly under the guidance of the Company Director. This role is perfect for someone who is highly organised, property-minded, and capable of handling multiple tasks efficiently in an office-based setting. Day-to-day of the role: Coordinate statutory compliance including gas, health & safety, and fire risk assessments primarily for four multi-let properties. Schedule inspections, assist with repairs, and liaise with tenants and contractors to ensure that all buildings are safe, compliant, and performing optimally. Provide robust secretarial support to the Director, including diary management, preparing reports, and handling other necessary documentation. Maintain both hardcopy and digital filing systems, manage record keeping such as staff holidays, key logs, and general office duties. Training will be provided for the property software package used by our team. Required Skills & Qualifications: Demonstrated organizational skills with a high level of integrity and attention to detail. Excellent communication skills and a professional, solution-focused approach to managing tenant relationships. Proficiency in Microsoft Office/365. Basic knowledge of Excel and its formulas is essential. Experience in property management or a strong willingness to learn and adapt to the property sector. Beneficial Experience: Previous experience in managing a commercial property portfolio is advantageous but not essential. Understanding of statutory compliance related to property management such as fire safety, health & safety, and more. Ability to coordinate landlord and tenant matters efficiently, including contractual requirements and agreements. Experience managing contractors, tenders, and maintenance programmes. Benefits: Competitive salary with a range dependent on experience. Supportive and collaborative work environment in a family-owned, independent company. Opportunities for professional development and exposure to a broad spectrum of the business. If you are naturally curious, commercially aware, and either have knowledge of or are keen to dive into property management, this role as a Property Administrator could be your next great opportunity. To apply, please submit your CV today! For further information please contact George at Reed.

Executive Assistant Location: Crawley Salary: 35,000 to 40,000 Job Type: Full-time, Permanent Are you the kind of person who enjoys bringing order to complexity, thrives in a fast-paced environment and enjoys being the go-to for senior leaders? If so, this opportunity could be exactly what you're looking for. A forward-thinking and ambitious organisation is on the hunt for an Executive Assistant to become a trusted right hand to its senior leadership team. This isn’t just about managing diaries and booking meetings, it’s about being a strategic partner, someone who can anticipate needs, streamline operations, and help drive the business forward. Day-to-day duties for the day: Provide comprehensive administrative support to senior executives, including diary management, travel coordination and meeting preparation. Act as a gatekeeper and liaison between executives and internal/external stakeholders. Prepare high-quality reports, presentations, and correspondence on behalf of the leadership team. Manage confidential information with discretion and integrity. Coordinate board meetings, take minutes and follow up on action items. Support project management activities and assist with strategic initiatives. Monitor deadlines, priorities, and deliverables to ensure executive efficiency. Organise company events, leadership offsites and internal communications. Maintain accurate records and ensure compliance with company policies. Required Skills & Qualifications: Proven experience in an executive support role supporting at C-suite level Exceptional organisational and time-management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite and business systems (e.g., CRM, project management tools). Ability to work independently, handle multiple priorities, and maintain confidentiality. Professionalism, adaptability, and a proactive approach to problem-solving. Benefits: Competitive salary and benefits package. Exposure to strategic decision-making and leadership operations. Opportunities for career development and progression. A collaborative and inclusive working culture. Modern office facilities and flexible working arrangements. Please apply online now to be considered for this vacancy.

Sales Administrator Job Type: Full-time - Permanent Location: Crawley Salary: 28,000 - 30,000 Are you interested in joining a growing company in the heart of Crawley known for their innovation within the manufacturing industry? A driven team is looking to find a dedicated sales administrator to support their Crawley office by managing customer orders, maintaining accurate records and ensuring effective communication between their internal departments and their external clients! A crucial aspect of this team is delivering outstanding customer service and achieving sales targets. If you think this role is the right fit for you, then look no further. Day-to-day duties of the role: Process sales orders accurately and efficiently using the company’s ERP/CRM systems. Liaise with production, logistics and finance teams to ensure timely delivery and invoicing. Maintain and update customer records, pricing and product information. Prepare sales reports, forecasts, and performance data for management review. Handle customer queries and provide after-sales support. Assist the sales team with quotations, proposals, and tender documentation. Monitor stock levels and coordinate with the warehouse to manage lead times. Support the onboarding of new customers and maintain strong relationships with existing clients. Ensure compliance with company policies and industry regulations. Required Skills & Qualifications: Previous experience in a sales support or administrative role, ideally within a manufacturing or industrial environment. Strong organisational skills and attention to detail. Excellent communication and interpersonal skills. Proficient in Microsoft Office (Excel, Word, Outlook); experience with ERP/CRM systems is highly advantageous. Ability to multitask and work under pressure in a fast-paced environment. A proactive and customer-focused approach. Benefits: Competitive salary and benefits package. Opportunities for career development and training. A supportive and collaborative working environment. On-site parking and modern office facilities. If you feel you are ready to bring your valuable skills and contribution to this team, then apply now and become a part of this team's journey.

Sales Administrator Job Type: Full-time - Permanent Location: Crawley Salary: 28,000 - 30,000 Are you interested in joining a growing company in the heart of Crawley known for their innovation within the manufacturing industry? A driven team is looking to find a dedicated sales administrator to support their Crawley office by managing customer orders, maintaining accurate records and ensuring effective communication between their internal departments and their external clients! A crucial aspect of this team is delivering outstanding customer service and achieving sales targets. If you think this role is the right fit for you, then look no further. Day-to-day duties of the role: Process sales orders accurately and efficiently using the company’s ERP/CRM systems. Liaise with production, logistics and finance teams to ensure timely delivery and invoicing. Maintain and update customer records, pricing and product information. Prepare sales reports, forecasts, and performance data for management review. Handle customer queries and provide after-sales support. Assist the sales team with quotations, proposals, and tender documentation. Monitor stock levels and coordinate with the warehouse to manage lead times. Support the onboarding of new customers and maintain strong relationships with existing clients. Ensure compliance with company policies and industry regulations. Required Skills & Qualifications: Previous experience in a sales support or administrative role, ideally within a manufacturing or industrial environment. Strong organisational skills and attention to detail. Excellent communication and interpersonal skills. Proficient in Microsoft Office (Excel, Word, Outlook); experience with ERP/CRM systems is highly advantageous. Ability to multitask and work under pressure in a fast-paced environment. A proactive and customer-focused approach. Benefits: Competitive salary and benefits package. Opportunities for career development and training. A supportive and collaborative working environment. On-site parking and modern office facilities. If you feel you are ready to bring your valuable skills and contribution to this team, then apply now and become a part of this team's journey.