Office Administration

Are you an organised and detail-driven professional looking to develop your career in international logistics? We are seeking an Import / Export Co-Ordinator to join a growing Sheffield-based team supporting global operations. This is an excellent opportunity for an Import / Export Co-Ordinator to build hands-on experience in customs compliance, freight coordination, and supply chain processes within a collaborative and supportive environment. This is initially a 6 month FTC which may be extended. Key Duties Monitor and review HMRC MSS Export Reports, ensuring all export activity is fully compliant Liaise with freight forwarders to obtain proof of export and export declarations across multiple entities Collate and maintain accurate export documentation to support HMRC compliance requirements Manage shipping invoices and provide support to purchasing teams with import clearance instructions when required Person Specification Previous experience in a logistics, customs, or supply chain role (6 months+ preferred) or logistics based educational background Knowledge of import/export regulations and freight coordination processes Proficient in Microsoft Office, particularly Excel, with excellent organisational skills Confident communicator with the ability to build effective working relationships both internally and externally Benefits Competitive salary with opportunities for progression within a global organisation Comprehensive training and development to enhance your logistics and compliance expertise Supportive team environment with cross-functional collaboration Company pension scheme and generous holiday allowance If you’re ready to take the next step in your logistics career as an Import / Export Co-Ordinator, apply today and become part of a team committed to excellence in international trade. Interviews will take place ASAP with a start date of 1st of July.

Legal Administrator Temporary (Two-week cover) Location: Cardiff Hours: Full-Time, early finish on Friday. We are seeking a Legal Administrator for a two-week temporary cover position, ideal for legal students looking to gain hands-on experience in a dynamic legal environment. This role involves managing client interactions and supporting the legal team by handling administrative tasks. Day-to-day of the role: Taking phone calls and managing client inquiries with professionalism. Responding to emails promptly, ensuring clear and effective communication. Processing payments and handling billing-related queries. Supporting the legal team with other administrative tasks as needed. Maintaining confidentiality and security of all legal and financial documents. Required Skills & Qualifications: Excellent customer service skills with a professional demeanour. Strong written and verbal communication skills. Ability to handle multiple tasks efficiently and effectively. High attention to detail and accuracy. Experience in an office environment is preferred but not essential. Benefits: Gain invaluable experience in a legal setting. Develop professional skills in client communication and legal administration. Opportunity to network with legal professionals. To apply for this Legal Secretary position, please submit your CV by clicking Apply Now.

Membership Administrator Job Type: Temp to Perm Hours: 35 hrs a week (Flexible working Hours) Hybrid: 3 days in Office, 2 days at home (to be increased after training period) Start Date: June Location: Luton Salary: £13.74 per hour My Luton based client is actively seeking a dynamic and proactive Administrator to support the delivery of services to their members. The role is crucial in maintaining high standards of professionalism and quality across all functions related to membership and customer services. Day-to-day of the role: Support the Services Manager in ensuring smooth administration of the services department. Handle new member and insurance applications, including database updates, direct debit setups, and payment record maintenance. Assist with credit control activities and respond to enquiries via phone and email promptly and courteously. Update monthly membership statistics for council reports and process DBS checks. Process annual membership and insurance renewals and payments. Provide support for annual conventions and roadshows, including preparing delegate packs and badges. Perform general office administration tasks such as ordering stationery and kitchen supplies, and providing general administrative support to other association staff as needed. Required Skills & Qualifications: A-Level standard education or equivalent, with passes in GCSE English and Mathematics. Proficient in Microsoft Office Suite, especially Excel, Word, and Outlook. Experience with database management and CRM systems. Strong attention to detail and a solid understanding of customer service principles. Proven ability to build positive relationships with members and stakeholders. Experience in a front-line or customer-facing service role is highly desirable. Must be IT and CRM literate, able to work accurately within established processes while using initiative where appropriate. A strong understanding of what it means to provide a high-quality service to members and represent the organisation professionally in all interactions. Able to multitask effectively. Excellent command of the English language, both written and verbal. Benefits: Free Parking. Opportunities for growth and additional responsibilities. Supportive team environment focused on professional development.

Membership Administrator Job Type: Temp to Perm Hours: 35 hrs a week (Flexible working Hours) Hybrid: 3 days in Office, 2 days at home (to be increased after training period) Start Date: June Location: Luton Salary: £13.74 per hour My Luton based client is actively seeking a dynamic and proactive Administrator to support the delivery of services to their members. The role is crucial in maintaining high standards of professionalism and quality across all functions related to membership and customer services. Day-to-day of the role: Support the Services Manager in ensuring smooth administration of the services department. Handle new member and insurance applications, including database updates, direct debit setups, and payment record maintenance. Assist with credit control activities and respond to enquiries via phone and email promptly and courteously. Update monthly membership statistics for council reports and process DBS checks. Process annual membership and insurance renewals and payments. Provide support for annual conventions and roadshows, including preparing delegate packs and badges. Perform general office administration tasks such as ordering stationery and kitchen supplies, and providing general administrative support to other association staff as needed. Required Skills & Qualifications: A-Level standard education or equivalent, with passes in GCSE English and Mathematics. Proficient in Microsoft Office Suite, especially Excel, Word, and Outlook. Experience with database management and CRM systems. Strong attention to detail and a solid understanding of customer service principles. Proven ability to build positive relationships with members and stakeholders. Experience in a front-line or customer-facing service role is highly desirable. Must be IT and CRM literate, able to work accurately within established processes while using initiative where appropriate. A strong understanding of what it means to provide a high-quality service to members and represent the organisation professionally in all interactions. Able to multitask effectively. Excellent command of the English language, both written and verbal. Benefits: Free Parking. Opportunities for growth and additional responsibilities. Supportive team environment focused on professional development.

Immediately Available? Previous Office Administration experience (min 5+ years) Enjoy working in a fast-paced and varied office role? Covering a multitude of administrative duties from various aspects of the business, this role is interesting, varied and important. The position can grow and as a minimum will cover general office duties, shipping co-ordination, and service team support. This position will suit an individual with a dynamic and enthusiastic personality, who is able to multi-task and prioritise their workload in order to meet time commitments. Excellent interpersonal skills are required to ensure effective transfer of knowledge and understanding as well as being technically competent and a proficient user of Microsoft products such as Outlook, Word, Excel and PowerPoint is also necessary. Roles and responsibilities General office duties - Answer incoming calls to the business and email enquiries - Implementing and maintaining procedures /office administrative systems - Booking transport and accommodation for customers - Order and maintain supplies of stationery and equipment - Arrange for maintenance of the office / factory as required - Administering and arranging all aspects of company mobile phone requirements - Administering all aspects of external cleaning contract Shipping - Primary point of contact for all shipping matters, both within the business and externally - Prepare and submit export license application - Generating packing lists for shipments - Provide, via customers, EUU signed documents - Liaise with shipping agent(s) to obtain quotation for shipments - Prepare shipping documents prior to the shipment - Liaise with internal team and also the shipping agent to arrange the shipping & collection - File & log all the delivery notes/landing and any IPR documents - Implementing and maintaining export/shipping procedures Service Support - Administer customer service support enquiries, ensuring excellent customer service is delivered - Administer aspects of service job requirements, for example: - Preparing and sending order acknowledgements - Raising and releasing work order details - Preparing and sending invoices - Liaising between customer and internal teams as required Monday to Friday role. 35 hour working week (with Friday afternoon off!) £23,000 - £25,000 + 25 days holiday, Pension and Free parking Experience and skills Experience • A minimum of 2 years experience operating in an administrative capacity within a busy industry • Excellent working knowledge of Microsoft packages, such as excel, word, outlook Skills • Organised with the ability to meet strict deadlines • Logical and pragmatic, critical thinking and ability to prioritise • Confident and excellent, clear communication skills • To demonstrate good interpersonal skills • To demonstrate inquisitive and efficient mannerisms

Sales Administrator Location: Haslemere Job Type: Fixed Term Contract (3-6 months) Hourly Rate: £14.50 Start Date: ASAP We are currently recruiting for a Sales Administrator to join a well-established and growing organisation on a fixed-term basis. This role is crucial for ensuring the efficient processing of customer orders and supporting a high level of service delivery across the business. As a Sales Administrator, you will work closely with internal teams and customers to manage the full order lifecycle, ensuring accuracy, efficiency, and clear communication at all stages. Day-to-day of the role: Process customer orders accurately using internal systems. Maintain and update customer records, including account details and pricing information. Send order confirmations and manage updates throughout the order process. Liaise with internal departments to coordinate scheduling and delivery requirements. Communicate with customers regarding order progress and any delays. Support international orders, including the preparation of relevant documentation. Coordinate with suppliers where needed to ensure timely delivery. Handle queries and resolve issues in a professional and efficient manner. Required Skills & Qualifications: Previous experience in a sales support, customer service, order processing, or administrative role. Strong attention to detail with a high level of accuracy. Excellent organisational and time management skills. Confident communication skills with the ability to build relationships. Comfortable working with systems and Microsoft Office, particularly Excel and Outlook. Ability to manage multiple priorities in a fast-paced environment. Desirable: Experience within a manufacturing, FMCG, or similar environment. Knowledge of export processes or international shipping. Benefits: Competitive hourly rate. Opportunity to work within a dynamic team in a fast-paced environment. Gain valuable experience in handling international orders and export processes. To apply for this Sales Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.

A law enforcement organisation based in Hampshire is seeking a Policing National Systems Office (PNSO) Data Officer to support the management, governance and integrity of national policing databases and systems, ensuring compliance with national operating rules and supporting investigations across policing. This role plays a critical part in upholding national data standards, safeguarding sensitive information, and ensuring the lawful, accurate and consistent use of national police systems. You will work closely with internal teams, partner forces and national agencies to support operational policing and collaborative working. This is an initial 6-month contract based in Netley, Hampshire and will be based in the office, the hourly rate for the role is £15.72 per hour + holiday and benefits. Key Responsibilities Manage and maintain data within national policing systems, ensuring compliance with national operating rules and legislation Apply and interpret national standards including: PNC / PND LEDS Management of Police Information (MoPI) Freedom of Information Act Assess data requests to determine operational need, sensitivity, value and lawful disclosure Identify, test and maintain data quality controls, anticipating risks of inaccurate or inappropriate data sharing Produce clear reports highlighting risks, issues and recommendations for improvement Act as a subject matter expert, providing specialist advice and guidance across the Force Support access management, including issuing and managing IL4 IAM Smartcards Liaise with other departments, forces and partner agencies to support national programmes and collaborative initiatives Handle all sensitive information in line with force policies, GDPR and information governance requirements What We’re Looking For Essential Previous experience in accessing Police Systems: PNC, RMS (updating), NABIS, PND and project support work. Experience working in a busy office environment using computerised data systems Experience cross‑referencing complex systems and maintaining accurate records Experience undertaking quality assurance or data checking activities Strong attention to detail and ability to handle sensitive information confidentially Educated to QCF Level 2 (including Maths & English) or equivalent experience Desirable Knowledge of policing systems, the Criminal Justice System, or force structures Understanding of national data standards or information governance RSA II or equivalent qualification Skills & Attributes Strong analytical and problem‑solving skills Confident communicator, able to explain complex information clearly Organised, methodical and able to manage competing priorities Comfortable working independently within governance frameworks Commitment to equality, data protection and customer care principles

Job Title: Administrator / Receptionist Location: Stockport - SK1 Overview We are looking for a reliable and organised Administrator / Receptionist to support the daily running of our office. This is a varied role ideal for someone proactive, friendly, and happy to get involved in all aspects of office support. Key Responsibilities Answering incoming calls and directing queries appropriately Greeting visitors and providing a professional front-of-house service Receiving and logging deliveries Managing general office admin tasks Emptying the dishwasher each morning and maintaining kitchen cleanliness Ensuring kitchen and bathroom areas are clean, tidy, and fully restocked (e.g. tea, coffee, supplies, toiletries) Supporting the wider team with ad hoc administrative duties Skills & Experience Previous administration or reception experience preferred Strong communication and organisational skills Friendly, approachable, and professional manner Ability to work independently and manage own workload Good attention to detail Additional Information Office-based role in Stockport - SK1 Full-time with early finish on a Friday at 12pm

Job Title: Administrator / Receptionist Location: Stockport - SK1 Overview We are looking for a reliable and organised Administrator / Receptionist to support the daily running of our office. This is a varied role ideal for someone proactive, friendly, and happy to get involved in all aspects of office support. Key Responsibilities Answering incoming calls and directing queries appropriately Greeting visitors and providing a professional front-of-house service Receiving and logging deliveries Managing general office admin tasks Emptying the dishwasher each morning and maintaining kitchen cleanliness Ensuring kitchen and bathroom areas are clean, tidy, and fully restocked (e.g. tea, coffee, supplies, toiletries) Supporting the wider team with ad hoc administrative duties Skills & Experience Previous administration or reception experience preferred Strong communication and organisational skills Friendly, approachable, and professional manner Ability to work independently and manage own workload Good attention to detail Additional Information Office-based role in Stockport - SK1 Full-time with early finish on a Friday at 12pm

Plant Administrator My client is an award winning and innovative company who have a proven reputation for delivering high-quality solutions across a range of sectors. Based in Omagh, Co Tyrone, they are currently seeking a Plant Administrator to join their team. This is a Full-Time Permanent Position. Working hours: 37.5 hours per week. Monday – Thursdays: 8:30am - 5pm and Fridays: 8:30am - 2pm (cover is required on a Friday afternoon to 5pm on rota, as agreed with your line Manager.) With a salary of £24,500 - £26,500 per annum (dependent on experience). Job Role: You will be responsible for providing administration for external hires plus driving duties/transport runs as and when required. Essential Criteria: Minimum of 2 years’ experience in a similar administration role. Educated at least to A-Level standard or equivalent. IT proficient with the use of using Microsoft Office. Excellent communication skills, both written and verbal with the ability to communicate with stakeholders at all levels. Ability to manage and prioritise a busy workload while adhering to deadlines. Strong organisational skills and good accuracy/attention to detail. Ability to work on your own initiative as well as part of a team. Valid driving licence for driving duties/transport runs. Desirable Criteria: Experience in an industrial environment. Main Duties and Responsibilities: Facilitate transport runs as required Process Insurance documentation for new employees with company vehicles Process Off-Hire and all external plant on COINS system Process Rates on COINS and update computer systems – Procore Process Create Transport Permits when required Book MOT Tests Stock Control Monitor installation of trackers Create job cards for Mechanic team Process cost hires across multiple vendors Process and raise all asset purchase orders for Plant fitters Cover for other roles in the Plant Department during holiday periods Carry out any other duties commensurate with you job role