Legal Secretary

My client ia seeking a Billing Assistant to play a crucial role in supporting their firm's financial operations. Day-to-Day Responsibilities: Billing Preparation and Processing: Prepare draft bills for fee earner review, ensuring alignment with client agreements and billing guidelines. Produce clear and accurate billing narratives. Check draft bills for accuracy, completeness, and compliance with client requirements. Process amendments and corrections to draft bills as instructed by fee earners. Finalise and issue bills to clients following fee earner approval. Manage client-to-office transfers and ensure timely billing in accordance with the firm's deadlines. Process credit notes and adjustments as required. Disbursement Management: Record, verify, and process disbursements with correct VAT treatment. Include relevant disbursements on bills and resolve any related queries with fee earners. Maintain organised records of disbursement documentation. Client-Specific Billing Requirements: Prepare bills in required formats, including e-billing and client templates. Submit invoices through client billing portals and ensure compliance with panel requirements. Apply client-specific billing arrangements such as fixed fees, caps, or discounts. Billing Administration & Record Keeping: Maintain accurate billing records, schedules, and trackers within the practice management system. File invoices and supporting documentation to ensure clear audit trails. Produce billing reports for fee earners and management as needed. Client & Fee Earner Support: Respond to billing queries and provide guidance on billing processes. Liaise professionally with clients and internal stakeholders on billing matters. Escalate complex issues where appropriate. Maintain accurate client and matter data in the system, support system updates, and test new billing functionality. Month-End & Reporting Support: Support month-end billing runs and revenue reporting. Assist with billing statistics, performance data, and ad-hoc analysis. Help coordinate billing schedules to meet deadlines. Required Skills & Qualifications: Previous billing or accounts experience, ideally within a professional services or legal environment. Understanding of time recording, billing principles, WIP, hourly rates, fixed fees, and alternative fee arrangements. Basic awareness of VAT in the context of legal services. Experience with practice management systems and confidence navigating multiple databases. Proficient in Microsoft Excel, Word, and Outlook; strong data entry accuracy. Ability to produce standard system reports and maintain accurate records. Familiarity with e-billing systems and client portals is desirable. Excellent communication skills with a clear, professional manner. Strong relationship-building skills and a collaborative approach across all levels. High attention to detail, strong numeracy, and commitment to accuracy. Organised, efficient, and able to prioritise multiple matters and meet tight deadlines. Proactive, self-motivated, and confident using initiative. Ability to remain calm under pressure and resilient during busy billing periods. Discreet, professional, and able to handle sensitive information appropriately. 9-5.30pm 2 days in the office and 3 from home

Associate Solicitor - Private Client Location: Glasgow Job Type: Full-time Salary: Competitive A highly respected full-service Scottish legal firm is expanding its presence in Glasgow and is seeking an ambitious Private Client Associate. This career-defining opportunity involves leading, building, and growing a new Private Client function with a clear pathway to partnership within 12–18 months. Day-to-day of the role: Take the lead in building the Private Client service offering in Glasgow, supported by significant investment and a strategic growth plan. Shape and grow the Private Client practice at an early and exciting stage. Drive and deliver an ambitious business plan with scope to develop new workstreams. Leverage opportunities within a dynamic market, including consolidation and M&A activity in the Private Client sector. Collaborate with talented colleagues across the firm’s fastest-growing office, benefiting from strong cross-departmental referrals. Play a key role in identifying and securing new business opportunities. Recruit, mentor, and develop a future team—creating a business unit that reflects your leadership and vision. Required Skills & Qualifications: Currently at Associate level within Private Client. Commercially astute, ambitious, and energised by the prospect of building a new offering. Skilled across the full spectrum of Private Client work. Motivated by responsibility, leadership, and long-term strategic influence. Keen to develop a thriving team and establish a significant presence in the Glasgow market. Benefits: Clear pathway to Partnership within 12–18 months. Competitive salary and industry-leading benefits, including: Private Medical Insurance Generous holiday allowance Hybrid and flexible working Free conveyancing legal fees And more Significant autonomy with the platform, support, and reputation of a national firm behind you. The opportunity to make a lasting impact and build a career-defining legacy. To apply for this position, please submit an up-to-date CV or reach out to Kate Irvine at Reed for more information.

Private Client Solicitor (2+ PQE) Location: Central Edinburgh (Fully Office-Based) Salary: Competitive, based on experience Are you a Private Client Solicitor looking to take the next step in your career within a highly respected, close‑knit firm? Our client, a long‑established practice with an excellent local reputation, is seeking a driven and personable Solicitor (2+ years PQE) to join their growing team in their central Edinburgh office. The Role You’ll manage a well-balanced and rewarding Private Client caseload, including: Wills Powers of Attorney Executries General estate planning support This is a brilliant opportunity for someone who enjoys building strong relationships with clients and delivering high‑quality, empathetic advice. About the Firm Approachable directors who are hands‑on, supportive, and genuinely invested in staff development Open‑plan office with a friendly, collaborative atmosphere Excellent opportunities for progression, with senior support readily available Low staff turnover, with many long‑standing team members - a testament to the firm’s culture A truly positive working environment where people enjoy what they do and feel valued What We’re Looking For 2+ years PQE in Private Client work Strong communication skills and a client‑centred approach Ability to manage a varied caseload independently while contributing to a supportive team culture Someone who values long‑term development and is keen to grow within the firm To apply to this role, please submit an up-to-date CV or reach out to Kate Irvine at Reed for more information.

Private Client Solicitor (NQ+) Job Type: Full-time Location: Ayr Salary: Competitive A long-established, family-run law firm in Ayr is seeking a Private Client Solicitor (NQ+) to join their busy and well-respected team. This is an excellent opportunity for a Newly Qualified solicitor or someone with post-qualification experience who is looking to build a strong, well-rounded career in Private Client work within a supportive and genuinely collaborative environment. Day-to-day of the role: Handle a broad range of Private Client matters including Wills, Powers of Attorney, Executries, and general lifetime planning and client advice. Engage in highly client-facing tasks, providing opportunities to build long-term relationships within the local community. Work directly alongside one of the Directors, benefiting from close mentorship and day-to-day support. Collaborate with a supportive team structure that includes a Director (Head of Private Client), another Solicitor, a Paralegal, a receptionist, and a secretary. Required Skills & Qualifications: Newly Qualified solicitor or someone with post-qualification experience in Private Client work. Strong interpersonal and communication skills to manage client relationships effectively. Ability to work collaboratively in a team-oriented environment. Commitment to high-quality client service and keen attention to detail. Benefits: 34 days’ holiday including statutory holidays. Supportive and collaborative work environment in a family-run firm. Opportunity for hands-on guidance and growth within a well-established client base. Pleasant and friendly working atmosphere with a strong emphasis on open communication. To apply for this Private Client Solicitor position, please submit your CV or reach out to Kate Irvine at Reed.

REED Business Support in Bath is excited to be working with a new business in their search for a Conveyancing Legal Secretary / Assistant in Bath. This role is permanent £ Competitive salary + benefits Monday to Friday, 35 hours – 9am – 5pm 100% office based Working within a newly created team in Bath you will provide high quality support to enable the lawyers to carry out their work and help free up time for them to work on more technical and complex matters. Typical duties include: • Dealing with client’s matters where appropriate • Typing of correspondence, filing and opening new files • Ordering Searches and Land Registry documents • Preparing files for billing • Screening incoming calls • Sorting and prioritising mail, emails and messages • Dealing with client’s matters where appropriate • Preparation of straightforward legal documents • Provision of a professional & friendly service to clients • Liaison with clients and other parties to update and ensure awareness of transaction process at the appropriate times • To support with reception cover as required Experience & qualifications: Essential: • Experience of legal work • To have the ability to remain calm, polite, and focused when dealing with different situations • To have excellent communication skills both verbal and written • The ability to build relationships and work collaboratively with all employees • Sound general administrative experience • Great attention to detail • To be able to produce a high standard of work when under pressure • To have excellent IT skills including Microsoft packages Desirable: • A strong background in legal conveyancing work • Previous experience working within a busy Conveyancing team To apply for this brand new role, please click ‘’apply’’ and send your cv to sam.fanthorpe@reed.com

My client a boutique law firm based in Central London are looking for a permanent Legal Cashier. Carry out daily banking functions including issuing cheques, handling deposits, and preparing telegraphic transfers/CHAPS payments for authorisation. Maintain client and office account ledgers, ensuring all transactions are posted regularly and efficiently. Organise telegraphic transfers/CHAPS/BACS payments as required, subject to authorisation and approval. Issue cheques from client and office accounts and handle inter-account transfers. Liaise with the firm’s suppliers to ensure timely payment of invoices. Ensure strict compliance with the Solicitors Accounts Rules and general administration, including filing and archiving. Assist with financial management in liaison with fee earners, including time/disbursements recording and handling financial queries related to files. Occasionally assist with other general office administrative tasks as required by the partners. Required Skills & Qualifications: Proven experience in legal cashiering Strong understanding of banking processes including telegraphic transfers, CHAPS, and BACS payments. Familiarity with the Solicitors Accounts Rules is highly desirable. Excellent organisational skills and attention to detail. Ability to handle multiple tasks and meet deadlines. Good communication skills and the ability to liaise effectively with various internal stakeholders and external suppliers. Proficiency in financial software LEAP or Xero The role is hybrid and 9.30-5.30pm. Please only apply is you have legal cashiering experience.

My client a Central London law firm are looking for a part time 3 day a week Legal Aid Biller. You will be integral in managing billing and disbursements for legal cases. This role requires meticulous attention to detail and a strong understanding of legal billing processes. Day-to-day of the role: Monitor work in progress (WIP) on files, and coordinate with cost drafts people for non-fixed fee cases, including sending files and updating the family spreadsheet. Manage fixed fee files, preparing bills using LEAP and CCMS. Review bills returned from cost drafts people, ensuring all disbursements are included, and obtain fee earner approvals. Handle both fixed and non-fixed fee disbursements, ensuring all payments are made and documented correctly in CCMS. Regularly check new certificates, diarise them, and manage periodic POAs for profit costs based on case status and previous claims. Conduct weekly BACS postings, coordinate with Accounts for disbursement payments, and ensure accurate billing on the ledger. Ensure the ledger is clear upon final bill preparation and proceed with file archiving. Manage communications with counsel regarding cost allocations on CCMS, ensuring all activities are time-recorded. Required Skills & Qualifications: Proven experience in legal aid billing or a similar role within a legal environment. Ideally strong familiarity with legal software such as LEAP and CCMS. Excellent attention to detail and the ability to manage multiple tasks efficiently. Strong communication skills for interacting with fee earners, counsel, and other stakeholders. Ability to work independently and as part of a team. The role will have an element of hybrid working.

Residential Conveyancing Solicitor Location: Stirling Salary: Competitive, dependent on experience (DOE) Job Type: Full-time, Permanent Are you a Residential Conveyancing Solicitor seeking a new and challenging role? Consider joining a smaller, well-established legal firm in Stirling that offers genuine career progression and partnership opportunities. This is an excellent chance to become a key player in a respected brand within the legal sector, managing a busy and varied conveyancing caseload. Day-to-day of the role: Manage your own comprehensive caseload within the Conveyancing team. Collaborate closely with the wider team to enhance service delivery. Engage with a diverse range of clients, playing a pivotal role in the success of the conveyancing team. Contribute to the firm's growth by being commercially minded and actively promoting other Private Client services offered by the firm. Required Skills & Qualifications: Ideally, candidates will have 2+ years post-qualification experience (PQE) in residential conveyancing. Ability to manage demanding deadlines and ensure client needs are met. Strong team player with a commercial mindset. Experience in managing a full caseload independently. Benefits: Competitive salary package. Real potential for career progression and partnership opportunities within the firm. Opportunity to work in a medium-sized firm with a strong market reputation. To apply for this role, please submit an up-to-date CV or reach out to Kate at Reed for more information.

Paralegal – Residential Conveyancing Aberdeen Permanent – competitive salary DOE Reed are currently recruiting on behalf of one of their clients, an established Aberdeen based Legal Firm to recruit an experienced Residential Conveyancing Paralegal. This is a permanent opportunity that is due to start ASAP with a competitive salary available. As part of a large residential conveyancing team, you’ll oversee sales, purchases and re-mortgage work to ensure an excellent service is consistently delivered to clients. A typical day will include: Communicating with other legal firms and banks in relation to the conveyancing transaction Taking instructions from clients Adopting a client focused approach, always working in the best interest of the client Drafting, collating and sending supporting legal and financial documents Dealing with financial element of transactions Receiving and reviewing mortgage instructions from lenders Overseeing the conveyancing process from start to finish Completing the registration of deeds You’ll bring: Previous experience working as a Conveyancing Paralegal Ability to manage a busy caseload and prioritise work to meet deadlines Confident drafting legal documentation and statements of accounting Ideally you will have completed your Paralegal qualification although this is not essential This is an excellent opportunity to join an established and well-respected firm where you will be rewarded with a competitive salary. If you are an experienced Paralegal and looking to secure a new role, please apply with an up-to-date copy of your CV or get in touch with Kate Irvine for more information.

Private Client Solicitor Job Type: Full-time Location: Edinburgh Salary: Competitive Are you a Solicitor with expertise in Wills, Powers of Attorney, and Executries? We are offering an exciting opportunity for a Private Client Solicitor to join a well-established legal firm in Edinburgh on a permanent basis. This role provides a chance to work within a respected brand in the legal sector, managing your own clients and caseload with a high degree of autonomy. Day-to-day of the role: Serve as a senior member of the staff, working closely with a Partner and with a clear pathway to partnership for the right candidate. Manage a comprehensive caseload in all areas of Private Client work, with a particular focus on Wills, Powers of Attorney, and Executries. Drive growth within the team by leveraging your commercial acumen. Meet demanding deadlines to ensure client needs are consistently met. Required Skills & Qualifications: Strong expertise in Wills, Powers of Attorney, and Executries. Commercially minded with the ability to drive team growth. Excellent team player with the capability to manage demanding deadlines. Open to candidates at all levels of experience, particularly those ready to take on significant responsibility in a dynamic and fast-paced environment. Benefits: Competitive salary package. Opportunity to join a supportive practice with long-term career progression. Autonomy in managing a diverse and challenging caseload. To apply to this role, please submit an up-to-date CV or reach out to Kate Irvine at Reed for more information.