Contracts Manager

Helpdesk Coordinator My client are seeking a Helpdesk Coordinator to join their Facilities Management team, playing a pivotal role in supporting the delivery of reactive maintenance, planned preventative maintenance (PPM), statutory compliance and customer support services across a diverse portfolio of commercial and public-sector contracts. Day to Day of the Role Helpdesk & Reactive Maintenance Coordination: Serve as the primary point of contact for client calls, emails, and service requests. Log, prioritise, and manage reactive maintenance requests within the CAFM system. Allocate works to in-house engineers and approved subcontractors, monitoring job progress and ensuring updates are provided within agreed SLA response times. Escalate urgent issues or service concerns as required. Planned Preventative Maintenance (PPM): Coordinate planned maintenance visits and schedule specialist subcontractor attendance through the CAFM system. Monitor PPM completion status and chase outstanding service reports. Compliance & Documentation: Maintain electronic contract and compliance records to audit-ready standards. Assist with updating asset information and contract records within MRI Evolution. Financial & Commercial Administration: Raise and manage purchase orders through Xero and process subcontractor and supplier invoices against completed works. Assist with resolving invoice and PO queries and support the Contract Management team with quotation tracking and workflow management. Customer Service & Communication: Maintain professional and responsive communication with clients and suppliers. Provide updates to clients on job progress and service delivery, supporting a positive customer experience across all FM contracts. Required Skills & Qualifications Strong organisational and administrative skills, with the ability to manage multiple tasks within a reactive environment. Excellent communication and customer service skills, with a high attention to detail and accuracy. Good problem-solving and coordination skills, with the ability to work independently and within a wider support team. Previous experience within an FM Helpdesk, Contract Support, or Service Coordination role. Understanding of reactive maintenance and planned maintenance processes. Experience coordinating engineers and subcontractors in SLA-driven environments. Benefits Competitive salary and benefits package. Opportunities for professional development and career advancement. Dynamic and supportive work environment.

Helpdesk Coordinator My client are seeking a Helpdesk Coordinator to join their Facilities Management team, playing a pivotal role in supporting the delivery of reactive maintenance, planned preventative maintenance (PPM), statutory compliance and customer support services across a diverse portfolio of commercial and public-sector contracts. Day to Day of the Role Helpdesk & Reactive Maintenance Coordination: Serve as the primary point of contact for client calls, emails, and service requests. Log, prioritise, and manage reactive maintenance requests within the CAFM system. Allocate works to in-house engineers and approved subcontractors, monitoring job progress and ensuring updates are provided within agreed SLA response times. Escalate urgent issues or service concerns as required. Planned Preventative Maintenance (PPM): Coordinate planned maintenance visits and schedule specialist subcontractor attendance through the CAFM system. Monitor PPM completion status and chase outstanding service reports. Compliance & Documentation: Maintain electronic contract and compliance records to audit-ready standards. Assist with updating asset information and contract records within MRI Evolution. Financial & Commercial Administration: Raise and manage purchase orders through Xero and process subcontractor and supplier invoices against completed works. Assist with resolving invoice and PO queries and support the Contract Management team with quotation tracking and workflow management. Customer Service & Communication: Maintain professional and responsive communication with clients and suppliers. Provide updates to clients on job progress and service delivery, supporting a positive customer experience across all FM contracts. Required Skills & Qualifications Strong organisational and administrative skills, with the ability to manage multiple tasks within a reactive environment. Excellent communication and customer service skills, with a high attention to detail and accuracy. Good problem-solving and coordination skills, with the ability to work independently and within a wider support team. Previous experience within an FM Helpdesk, Contract Support, or Service Coordination role. Understanding of reactive maintenance and planned maintenance processes. Experience coordinating engineers and subcontractors in SLA-driven environments. Benefits Competitive salary and benefits package. Opportunities for professional development and career advancement. Dynamic and supportive work environment.

Facilities Coordinator £20-£22 Per hour (3 month FTC pro rata equivalent £43k per annum) Location: Plymouth Job Type: Full-time We are seeking a proactive and dedicated Facilities Coordinator to support our Facilities Management (FM) team in the operational management and coordination of our commercial workspace facilities. This role is essential in maintaining a safe, compliant, and customer-focused environment for all tenants, visitors, contractors, and staff. Day-to-day of the role: Support the FM team in managing and coordinating both hard and soft FM services. Act as the first point of contact for daily facilities issues, operational queries, and reactive matters. Ensure that planned and reactive maintenance activities are coordinated and completed effectively. Deliver high standards of customer service and workplace experience across the buildings. Monitor contractor performance, service standards, and statutory compliance requirements. Maintain operational effectiveness by working collaboratively with internal teams, tenants, contractors, and suppliers. Provide a visible on-site operational presence and support across the building throughout the working day. Coordinate and supervise contractor support for statutory compliance processes including fire safety checks, water hygiene monitoring, and emergency lighting checks. Carry out regular building inspections, workplace checks, and housekeeping audits. Maintain accurate records relating to maintenance activities, inspections, incidents, and compliance tasks. Respond professionally to tenant and customer queries, concerns, and operational requests. Required Skills & Qualifications: Experience in facilities management, particularly within commercial or corporate environments. Strong understanding of both hard and soft FM services. Excellent organizational and coordination skills to manage multiple tasks simultaneously. Ability to identify operational risks and escalate issues appropriately. Proficient in using facilities management software and systems. Strong communication skills to effectively liaise with various stakeholders. Commitment to delivering high standards of customer service. Ability to work flexibly to support operational priorities and adapt to changing business needs. Benefits: Competitive salary and benefits package. Opportunities for professional growth and development. Dynamic and supportive work environment. Engagement in a variety of challenging and rewarding tasks. To apply for the Facilities Coordinator position, please email or call Ryan Gold in the office

Foreman – Modular Recycling Unit Installation Overview We are currently recruiting an experienced Foreman to oversee the installation and retrofitting of modular recycling units at supermarket locations across the UK. This is a site-based, hands-on leadership role involving nationwide travel and working away during the week. The successful candidate will be responsible for supervising site operations, ensuring projects are delivered safely, efficiently, and to a high standard, while leading a team of labourers and installers. Key Responsibilities Supervising and coordinating on-site teams during the installation of modular recycling units Managing day-to-day site operations across multiple retail locations Overseeing the construction and setup of external structures located in front of supermarket premises Ensuring all work is carried out in line with health and safety regulations Conducting site briefings, toolbox talks, and risk assessments Liaising with project managers, clients, and site stakeholders Monitoring progress to ensure projects are delivered on time and within scope Organising materials, plant, and labour to maintain productivity on-site Maintaining site records, reports, and compliance documentation Requirements Essential: Valid and in-date CSCS card Proven experience in a Foreman, Supervisor, or Team Leader role within construction or modular builds Strong knowledge of site health & safety practices Ability to lead, motivate, and manage teams effectively Willingness to travel and work away during the week Excellent communication and organisational skills Desirable: SMSTS qualification (highly desirable) Experience with modular construction or retail site installations Working Hours & Pay Minimum of 40 hours per week Regular overtime may be available based on project requirements Competitive hourly rate: £18 - 20 per hour (depending on experience) Travel and accommodation provided when working away (if applicable) Additional Information Work will take place at various supermarket locations across the UK This is a physically active and outdoor role, working in varying weather conditions Ongoing work available for the right candidate with opportunity for progression

Project Coordinator Location: East Suffolk (Office-based) Salary: From £40,000 Overview We are seeking a proactive and highly organised Project Coordinator to support the delivery of multiple projects across the business. This is a busy, office-based role where you will act as a central point of coordination, ensuring projects are delivered on time, within budget, and to a high standard. You will work closely with clients, suppliers, subcontractors, and internal teams to keep projects running smoothly from initial order through to completion. Key Responsibilities Coordinate projects from order placement through to final handover Plan and manage installation schedules, deliveries, and project timelines Liaise with clients, suppliers, and contractors to ensure smooth delivery Maintain accurate project documentation, records, and compliance files Monitor project progress and proactively resolve any issues or delays Support procurement activities, including tracking orders and supplier updates Ensure all parties are aligned on schedules and requirements Manage post-installation snagging and follow through to resolution About You Previous experience in project coordination, scheduling, or administration Excellent organisational skills with the ability to manage multiple projects Strong communication skills and a customer-focused approach High attention to detail with accurate record-keeping abilities Confident working in a fast-paced, deadline-driven environment Proficient in Microsoft Office and CRM or project management systems Desirable Experience within fit-out, construction, or interiors Knowledge of installation coordination or compliance documentation This is an excellent opportunity to join a growing and dynamic business, where you can play a key role in delivering successful projects while developing your coordination and operational skills. Benefits: 25 days holiday plus bank holidays Future opportunities to progress due to growth and expansion in the company. Full training and development provided. Be part of a family-run organisation that prides itself on expertise in their field Fully stocked kitchen If you are interested in this role, please apply with your up-to-date CV or contact Rachel Dunham at Reed Ipswich.

Project Coordinator Location: East Suffolk (Office-based) Salary: From £40,000 Overview We are seeking a proactive and highly organised Project Coordinator to support the delivery of multiple projects across the business. This is a busy, office-based role where you will act as a central point of coordination, ensuring projects are delivered on time, within budget, and to a high standard. You will work closely with clients, suppliers, subcontractors, and internal teams to keep projects running smoothly from initial order through to completion. Key Responsibilities Coordinate projects from order placement through to final handover Plan and manage installation schedules, deliveries, and project timelines Liaise with clients, suppliers, and contractors to ensure smooth delivery Maintain accurate project documentation, records, and compliance files Monitor project progress and proactively resolve any issues or delays Support procurement activities, including tracking orders and supplier updates Ensure all parties are aligned on schedules and requirements Manage post-installation snagging and follow through to resolution About You Previous experience in project coordination, scheduling, or administration Excellent organisational skills with the ability to manage multiple projects Strong communication skills and a customer-focused approach High attention to detail with accurate record-keeping abilities Confident working in a fast-paced, deadline-driven environment Proficient in Microsoft Office and CRM or project management systems Desirable Experience within fit-out, construction, or interiors Knowledge of installation coordination or compliance documentation This is an excellent opportunity to join a growing and dynamic business, where you can play a key role in delivering successful projects while developing your coordination and operational skills. Benefits: 25 days holiday plus bank holidays Future opportunities to progress due to growth and expansion in the company. Full training and development provided. Be part of a family-run organisation that prides itself on expertise in their field Fully stocked kitchen If you are interested in this role, please apply with your up-to-date CV or contact Rachel Dunham at Reed Ipswich.

Lifting Operations Supervisor Location: Leiston, Suffolk Start Date: Immediate Duration: Minimum 2 weeks Pay Rate: £20.51 per hour Shifts: 7:00 AM – 7:00 PM Role Overview We are currently seeking an experienced Lifting Operations Supervisor for a temporary assignment based in Leiston, Suffolk. This is a hands-on supervisory role responsible for overseeing all lifting activities, ensuring operations are carried out safely, efficiently, and in compliance with relevant regulations and site procedures. Key Responsibilities Supervise and coordinate all lifting operations on site Ensure compliance with LOLER regulations and company safety standards Review and implement lifting plans and risk assessments Brief lifting teams and conduct toolbox talks Monitor lifting activities to ensure safe execution Liaise with site management, crane operators, and slingers/signallers Identify and mitigate potential hazards Maintain accurate records and reports of lifting operations Ensure all equipment is used correctly and inspected as required Requirements Proven experience as a Lifting Operations Supervisor Relevant certification (e.g. CPCS Appointed Person / Lift Supervisor or equivalent) Strong knowledge of health & safety regulations, particularly LOLER Ability to read and interpret lifting plans Excellent communication and leadership skills High attention to detail and problem-solving ability CSCS card (essential) What’s on Offer Competitive hourly rate of £20.51 Immediate start available Consistent 12-hour shifts (7am–7pm) Opportunity to work on a key project in Leiston To apply for this role please click 'APPLY'

Lifting Operations Supervisor Location: Leiston, Suffolk Start Date: Immediate Duration: Minimum 2 weeks Pay Rate: £20.51 per hour Shifts: 7:00 AM – 7:00 PM Role Overview We are currently seeking an experienced Lifting Operations Supervisor for a temporary assignment based in Leiston, Suffolk. This is a hands-on supervisory role responsible for overseeing all lifting activities, ensuring operations are carried out safely, efficiently, and in compliance with relevant regulations and site procedures. Key Responsibilities Supervise and coordinate all lifting operations on site Ensure compliance with LOLER regulations and company safety standards Review and implement lifting plans and risk assessments Brief lifting teams and conduct toolbox talks Monitor lifting activities to ensure safe execution Liaise with site management, crane operators, and slingers/signallers Identify and mitigate potential hazards Maintain accurate records and reports of lifting operations Ensure all equipment is used correctly and inspected as required Requirements Proven experience as a Lifting Operations Supervisor Relevant certification (e.g. CPCS Appointed Person / Lift Supervisor or equivalent) Strong knowledge of health & safety regulations, particularly LOLER Ability to read and interpret lifting plans Excellent communication and leadership skills High attention to detail and problem-solving ability CSCS card (essential) What’s on Offer Competitive hourly rate of £20.51 Immediate start available Consistent 12-hour shifts (7am–7pm) Opportunity to work on a key project in Leiston To apply for this role please click 'APPLY'

Lifting Operations Supervisor Location: Leiston, Suffolk Start Date: Immediate Duration: Minimum 2 weeks Pay Rate: £20.51 per hour Shifts: 7:00 AM – 7:00 PM Role Overview We are currently seeking an experienced Lifting Operations Supervisor for a temporary assignment based in Leiston, Suffolk. This is a hands-on supervisory role responsible for overseeing all lifting activities, ensuring operations are carried out safely, efficiently, and in compliance with relevant regulations and site procedures. Key Responsibilities Supervise and coordinate all lifting operations on site Ensure compliance with LOLER regulations and company safety standards Review and implement lifting plans and risk assessments Brief lifting teams and conduct toolbox talks Monitor lifting activities to ensure safe execution Liaise with site management, crane operators, and slingers/signallers Identify and mitigate potential hazards Maintain accurate records and reports of lifting operations Ensure all equipment is used correctly and inspected as required Requirements Proven experience as a Lifting Operations Supervisor Relevant certification (e.g. CPCS Appointed Person / Lift Supervisor or equivalent) Strong knowledge of health & safety regulations, particularly LOLER Ability to read and interpret lifting plans Excellent communication and leadership skills High attention to detail and problem-solving ability CSCS card (essential) What’s on Offer Competitive hourly rate of £20.51 Immediate start available Consistent 12-hour shifts (7am–7pm) Opportunity to work on a key project in Leiston To apply for this role please click 'APPLY'

Lifting Operations Supervisor Location: Leiston, Suffolk Start Date: Immediate Duration: Minimum 2 weeks Pay Rate: £20.51 per hour Shifts: 7:00 AM – 7:00 PM Role Overview We are currently seeking an experienced Lifting Operations Supervisor for a temporary assignment based in Leiston, Suffolk. This is a hands-on supervisory role responsible for overseeing all lifting activities, ensuring operations are carried out safely, efficiently, and in compliance with relevant regulations and site procedures. Key Responsibilities Supervise and coordinate all lifting operations on site Ensure compliance with LOLER regulations and company safety standards Review and implement lifting plans and risk assessments Brief lifting teams and conduct toolbox talks Monitor lifting activities to ensure safe execution Liaise with site management, crane operators, and slingers/signallers Identify and mitigate potential hazards Maintain accurate records and reports of lifting operations Ensure all equipment is used correctly and inspected as required Requirements Proven experience as a Lifting Operations Supervisor Relevant certification (e.g. CPCS Appointed Person / Lift Supervisor or equivalent) Strong knowledge of health & safety regulations, particularly LOLER Ability to read and interpret lifting plans Excellent communication and leadership skills High attention to detail and problem-solving ability CSCS card (essential) What’s on Offer Competitive hourly rate of £20.51 Immediate start available Consistent 12-hour shifts (7am–7pm) Opportunity to work on a key project in Leiston To apply for this role please click 'APPLY'