Administration

Repairs Administrator Annual Salary: £26,227.50 Location: Leatherhead Job Type: Full-time, Hybrid (after training) Join a leading housing company as a Repairs Administrator, based in our Leatherhead office. This role offers a hybrid working arrangement once training is complete, allowing flexibility while ensuring that you remain closely connected to our dynamic team. Day-to-day of the role: Coordinate and schedule repair and maintenance works for properties efficiently. Act as the first point of contact for tenants, handling inquiries and complaints regarding repairs. Liaise with contractors and maintenance staff to ensure timely completion of works. Maintain and update records of repair works, contractor details, and tenant communications in the company’s database. Prepare and distribute work orders and ensure all necessary documentation is complete and accurate. Monitor ongoing maintenance issues and follow up to ensure resolution. Assist in the preparation of reports on maintenance activities and expenses. Required Skills & Qualifications: Strong organisational and administrative skills. Excellent communication and interpersonal skills, capable of maintaining strong relationships. Proficient in the use of office software, including Microsoft Office Suite. Ability to handle multiple tasks simultaneously and meet deadlines. Experience in a similar role within a housing or property management context is preferred. Benefits: Hybrid working model post-training. Competitive salary. Opportunities for professional development and training. Supportive team environment. To apply for the Repairs Administrator position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.

Part-Time Receptionist (Temporary – Summer) -£12.71/hour Location: Ellesmere Port Hours: 25–35 hours per week Contract: Temporary (June – End of August) About the Role We are a well-established technical training provider specialising in apprenticeship and skills development programmes. We are seeking a friendly and organised Part-Time Receptionist to join our team in Ellesmere Port for the summer period. This is a key front-of-house role, providing a professional and welcoming first point of contact for visitors, learners, and staff. Key Responsibilities Greeting visitors, learners, and staff in a professional and welcoming manner Managing incoming calls and directing them to the appropriate departments Handling general enquiries via phone, email, and in person Maintaining a tidy and presentable reception area at all times Signing visitors in and out in line with site procedures Assisting with administrative tasks such as data entry, filing, and document preparation Managing incoming and outgoing post and deliveries Supporting the wider team with ad hoc office duties as required Skills & Experience Previous reception or customer service experience preferred Excellent communication and interpersonal skills Strong organisational skills and attention to detail Ability to manage multiple tasks in a busy environment Confident using Microsoft Office (Outlook, Word, Excel) Professional appearance and positive attitude What We’re Looking For A reliable and punctual individual Someone approachable, friendly, and proactive Ability to work both independently and as part of a team A professional manner when dealing with visitors and stakeholders Additional Information Flexible working hours within the 25–35 hour range Temporary summer role (June through to the end of August) On-site role based in Ellesmere Port

Our client, a leading organisation within the healthcare and research sector, is seeking a proactive Education and Events Manager to join their team. This is a key role leading the planning, coordination, and delivery of educational events and projects that make a real impact in the medical and scientific community. If you thrive in a dynamic environment and have a passion for delivering exceptional events, we’d love to hear from you. Key Responsibilities Lead the planning and delivery of conferences, events, webinars, and advisory committee meetings. Ensure all events are delivered on time, within budget, and to agreed quality and accreditation standards. Collaborate with Business Development and Marketing teams to promote events and secure sponsorship. Oversee end-to-end event logistics, including venue coordination, speaker management, registration, and technical delivery. Manage event budgets in collaboration with Finance, ensuring accurate forecasting and timely invoicing. Produce post-event reports, including evaluation, impact analysis, and clear summaries of complex discussions. Maintain compliance with accreditation bodies and governance requirements. Deputise for senior management as required. Build and maintain effective relationships with clinicians, researchers, industry partners, patient organisations, and key opinion leaders. Work closely with stakeholders to ensure programme alignment with strategic objectives. Represent the organisation at external meetings, events, and networking opportunities. Support funding activity, including the securing of unrestricted educational grants. Lead and support a collaborative, inclusive, and high-performing events team. Identify development opportunities and support the professional growth of team members. What We’re Looking For Degree level education or equivalent experience in a relevant field. Proven experience managing complex educational or professional events. Strong leadership skills with the ability to work collaboratively across teams. Excellent stakeholder management and relationship-building capability. Solid financial acumen, including budget and sponsorship management. Outstanding written and verbal communication skills. A problem-solving mindset, with the ability to remain adaptable under pressure. Desirable: Knowledge of healthcare or scientific research. Experience in event coordination within healthcare or education settings. Familiarity with compliance, accreditation, and funding processes. Additional Information International travel required, sometimes at short notice. Occasional work outside normal hours. Flexibility to support wider business operations as needed. Hybrid role - 3 days in the office, 2 days working from home

Looking to ease back into work with a manageable, part-time schedule? Reed Business Support are delighted to be recruiting an Office Manager for their client in Billingham. This role is ideal for someone seeking just 1.5 days per week, working a full day on Thursday and a half day on Friday (12 hours total). While the hours are fixed, there may be opportunities for additional hours in the future to cover holidays or sickness. Benefits: Salary up to £30K - full time equivalent (pro rata £9,728.16) Working Thurs 7:45 - 16:30 / Friday 8am - 12 - who doesn't want to finish at 12 on a Friday?!? Ability to work from home on Friday mornings after successful training period has taken place 23 days A/L plus BH Refurbished fully equipped new offices to work from with free onsite parking Duties: Check and go through enquiries for both their UK and International sites Send enquiries to the sales team using a bespoke CRM system Manage 3x databases effectively ensuring all data up to date and correct Send quotes to colleagues so they can send to customers General administrative duties Use photoshop to edit product photos – full training will be provided on this, and upload to their website and send to customers Answer phone calls and triage to correct department Order stationery/office supplies Manage staff holidays Book transport, accommodation and car hire for colleagues Check for post Arrange social events such as Christmas parties and other social events throughout the year Required Skills & Qualifications: Previous office management experience of a small team would be preferred High levels of attention to detail – no room for errors!! Strong communication skills – both written and verbal Self-motivated with a drive to succeed in this role and support your colleagues

Job Title: Temporary Data Cleansing Administrator Location: Between York and Selby Contract: Temporary, 8 weeks Hours: Monday to Friday, 9:00am to 5:00pm, 37.5 hours per week Hourly Rate: £13.10 per hour Overview: We are seeking two reliable and detail-oriented individuals to support a short-term data cleansing project. If you love working with Data and are immediately available this ones for you. Key Responsibilities: Review and cleanse large volumes of data to ensure accuracy and consistency. Identify and correct errors, duplicates and inconsistencies within datasets. Accurately input and update information across internal systems. Follow defined processes and guidelines to maintain data integrity. Maintain a high level of attention to detail throughout repetitive tasks. Skills and Experience: Strong attention to detail with a high level of accuracy. Ability to maintain focus during repetitive tasks. Good organisational skills and methodical approach to work. Basic IT skills and confidence working with databases or spreadsheets. Previous administrative or data entry experience is desirable but not essential. Personal Attributes: Reliable and committed to completing the full duration of the contract. Patient and able to sustain concentration throughout the working day. Consistent and quality-driven in approach. Comfortable working independently within a structured task environment. If this is of interest, don't hesitate in applying.

Job Title: Temporary Data Cleansing Administrator Location: Between York and Selby Contract: Temporary, 8 weeks Hours: Monday to Friday, 9:00am to 5:00pm, 37.5 hours per week Hourly Rate: £13.10 per hour Overview: We are seeking two reliable and detail-oriented individuals to support a short-term data cleansing project. If you love working with Data and are immediately available this ones for you. Key Responsibilities: Review and cleanse large volumes of data to ensure accuracy and consistency. Identify and correct errors, duplicates and inconsistencies within datasets. Accurately input and update information across internal systems. Follow defined processes and guidelines to maintain data integrity. Maintain a high level of attention to detail throughout repetitive tasks. Skills and Experience: Strong attention to detail with a high level of accuracy. Ability to maintain focus during repetitive tasks. Good organisational skills and methodical approach to work. Basic IT skills and confidence working with databases or spreadsheets. Previous administrative or data entry experience is desirable but not essential. Personal Attributes: Reliable and committed to completing the full duration of the contract. Patient and able to sustain concentration throughout the working day. Consistent and quality-driven in approach. Comfortable working independently within a structured task environment. If this is of interest, don't hesitate in applying.

Senior Project Administrator • Annual Salary: Competitive – DOE • Location: Truro - Hybrid • Job Type: Full-time (40 hours per week) My client is seeking a Senior Project Administrator to join their team for a 2-year project, with the potential for extension. This role is ideal for someone who excels in general administrative duties, including managing meetings, creating PowerPoint presentations, and maintaining up-to-date systems. The position offers hybrid working arrangements and requires a commitment to a full-time schedule. Day-to-day of the role: • Perform general administrative tasks to support the team and project needs. • Organise and schedule meetings, ensuring all parties are informed of and prepared for the meetings. • Take accurate and detailed minutes during meetings and distribute them promptly. • Develop and design PowerPoint presentations for internal and external use. • Generate regular reports as required by the project team or management. • Update and maintain project systems and databases to ensure accuracy and efficiency. • Collaborate with various departments to gather information and coordinate project activities. • Manage and control documentation • Compile and issue work control documents • Collate daily work progress documentation • Engage with new starts and contractors, ensuring smooth onboarding Required Skills & Qualifications: • Proven experience in an administrative role, preferably within a project-based environment. • Strong organisational and time-management skills. • Proficient in Microsoft Office, particularly PowerPoint, Excel, and Word. • Excellent written and verbal communication skills. • Ability to handle multiple tasks simultaneously and meet deadlines. • Experience in minute-taking and report writing. • Comfortable working in a hybrid environment. Benefits: • Competitive salary. • Hybrid working model. • Opportunity to be part of a dynamic project team. • Exposure to diverse administrative functions and project management.

Academic Coordinator Location: Oxford City (Office‑Based) Contract: 6‑month fixed‑term contract, with the possibility of extension Pay: £28,000 - £30,000 We are seeking an Academic Coordinator to join our team in Oxford. This is a varied and rewarding role supporting the delivery of high‑quality academic programmes, ensuring they are well‑organised, delivered effectively, and completed on time. The ideal candidate will have strong administrative experience within an educational setting, be highly organised, and thrive in a fast‑paced environment. Key Responsibilities Support the development and delivery of Academic Short Courses, Tutorials, and other academic programmes Participate in regular team meetings to ensure effective planning and project management Assist in developing and implementing new systems and processes to streamline operations Manage and prioritise workload efficiently, organising tasks as delegated by the Academic Lead Deliver comprehensive administrative support and programme coordination, both online and in person Support the development of new programme ideas, including research and engagement with prospective speakers Manage timetabling and scheduling of sessions, including the setup of online and on‑site teaching spaces Maintain and update programme databases and oversee day‑to‑day administration for specific programmes Create course handbooks and syllabi, proofread academic materials, and prepare certificates and transcripts Skills & Experience Required Proven administrative experience within an educational environment Excellent organisational and planning skills with strong attention to detail Ability to prioritise effectively and anticipate potential challenges Strong communication skills, with experience engaging with students (primarily via WhatsApp) Experience supporting programme development, management, and administration Ability to remain calm under pressure and meet tight deadlines Benefits Opportunity to join a dynamic and supportive educational team Exposure to a wide range of academic programmes and professional development opportunities A varied, engaging, and collaborative working environment How to Apply To apply for the Academic Coordinator position, please click apply now interest in the role.

Academic Coordinator Location: Oxford City (Office‑Based) Contract: 6‑month fixed‑term contract, with the possibility of extension Pay: £28,000 - £30,000 We are seeking an Academic Coordinator to join our team in Oxford. This is a varied and rewarding role supporting the delivery of high‑quality academic programmes, ensuring they are well‑organised, delivered effectively, and completed on time. The ideal candidate will have strong administrative experience within an educational setting, be highly organised, and thrive in a fast‑paced environment. Key Responsibilities Support the development and delivery of Academic Short Courses, Tutorials, and other academic programmes Participate in regular team meetings to ensure effective planning and project management Assist in developing and implementing new systems and processes to streamline operations Manage and prioritise workload efficiently, organising tasks as delegated by the Academic Lead Deliver comprehensive administrative support and programme coordination, both online and in person Support the development of new programme ideas, including research and engagement with prospective speakers Manage timetabling and scheduling of sessions, including the setup of online and on‑site teaching spaces Maintain and update programme databases and oversee day‑to‑day administration for specific programmes Create course handbooks and syllabi, proofread academic materials, and prepare certificates and transcripts Skills & Experience Required Proven administrative experience within an educational environment Excellent organisational and planning skills with strong attention to detail Ability to prioritise effectively and anticipate potential challenges Strong communication skills, with experience engaging with students (primarily via WhatsApp) Experience supporting programme development, management, and administration Ability to remain calm under pressure and meet tight deadlines Benefits Opportunity to join a dynamic and supportive educational team Exposure to a wide range of academic programmes and professional development opportunities A varied, engaging, and collaborative working environment How to Apply To apply for the Academic Coordinator position, please click apply now interest in the role.

Executive Assistant Location - Stockton Start date - ASAP for the right candidate Salary - dependant on experience Role Overview This is a highly trusted role suited to a proactive, detail-oriented individual who thrives under pressure, anticipates needs before they arise, and maintains the highest standards of professionalism. The successful candidate will act as a gatekeeper, coordinator, and key support partner, ensuring the smooth running of both business and personal priorities for the Founder and CEO. Key Responsibilities Provide dedicated, end-to-end executive support to the Founder and CEO Manage two complex, high-volume diaries, ensuring efficient scheduling, prioritisation, and alignment across business and personal commitments Coordinate meetings, appointments, and events across multiple time zones where required Oversee inbox management, drafting responses, prioritising communications, and ensuring timely follow-up Arrange and manage domestic and international travel, including accommodation, itineraries, and detailed logistics Prepare high-quality presentations, reports, and documentation using advanced Microsoft Excel and PowerPoint skills Attend key meetings where required, take accurate minutes, and track actions to completion Act as a professional point of contact for external stakeholders, partners, suppliers, and board-level contacts Handle highly confidential and sensitive information with discretion and integrity at all times Support with HR administration and people-related tasks when needed Assist with office management duties, ensuring a well-organised, efficient, and professional working environment Proactively identify and implement improvements to processes, systems, and ways of working to enhance efficiency Support with personal tasks for the Founder and CEO, ensuring seamless day-to-day operations Provide flexible, ad hoc support in line with business needs Key Skills & Experience Proven experience as an Executive Assistant supporting senior executives within a corporate or luxury environment Demonstrated ability to manage multiple, demanding diaries simultaneously with precision Highly organised, with exceptional attention to detail and the ability to prioritise effectively Proactive, resourceful, and solutions-focused with a strong sense of ownership Excellent communication skills, both written and verbal, with a polished and professional approach Strong Microsoft Office skills, particularly Excel and PowerPoint Ability to work at pace within a dynamic, high-growth business Discreet and trustworthy, with experience handling confidential information Flexible and adaptable, with a hands-on approach to problem-solving Strong interpersonal skills with the ability to build credible relationships at senior levels Personal Attributes Highly dependable and trustworthy Calm, composed, and resilient under pressure Impeccably organised with a strong attention to detail Professional, polished, and aligned to a luxury brand environment Self-motivated with a proactive mindset Able to anticipate needs and act without direction Positive, can-do attitude with a willingness to go above and beyond